BOB- Associate Contract Specialist

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Public pension

Work From Home Policy

35-hour work week

Job summary

The City of New York, Department of Transportation, Division of Bridges, seeks an Associate Contract Specialist to support the procurement lifecycle for ESA Task Orders and CMA processing. You will work closely with ACCO and internal teams to ensure compliant documents, accurate cost verification, and timely solicitations.

Responsibilities include using PASSPort for RFx management, reviewing CMAs, and coordinating with engineering and finance to secure funding.

Qualifications

• Bachelor's degree and two years of professional, technical or administrative experience in procurement/contract management, program evaluation, or project management.
• Four-year high school diploma and six years of related experience in the cited fields.
• Education/experience equivalent to the above combinations may be substituted to meet the requirements.

Responsibilities

• Use competitive procurement methods (PASSPort, bids, sole source) and manage procurement documentation.
• Review CMAs and process paperwork for compliance with policies and procedures.
• Verify Task Order costs against certified payrolls and staffing rosters in Excel.
• Prepare and review RFx and Item Grids; coordinate with project teams for solicitations.
• Collaborate with ACCO and financial teams to ensure funding prior to procurement.

Skills

Contract negotiations/management

Procurement

Fiscal/financial management

Project management

Education

Bachelor's degree

High school diploma + 6 years experience

Education/experience equivalent

Tools

PASSPort

Excel

SharePoint

Job description

Job Description

Civil Service Title- Associate Contract Specialist

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.
The New York City (“NYC” or the “City”) Department of Transportation Division of Bridges (the “Division”) seeks to hire a procurement professional to assist in the Division’s procurement, review Engineering Service Agreement (“ESA”) Task Orders, process Contract Management Actions (“CMA”), and assist in the applications for the Division’s Pre‑Qualification Lists (“PQL”). The unit’s duties require extensive and rigorous work with internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO). The individual will also be responsible for but not limited to the following:

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;


• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;


• Utilize the NYC’s Procurement and Sourcing Solutions Portal (“PASSPort”), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;


• Prepare RFx’s on PASSPort by configuring Questionnaires and Item Grids;


• Review RFx’s prepared by other staff to verify all documentation is uploaded and configuration is correct;


• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub‑Consultants;


• Review and process paperwork required for CMAs;


• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;


• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;


• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;


• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations;


• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;


• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;


• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;


• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit; and


• Perform other related duties.

Work location
55 WATER ST, MANHATTAN, 10041

Hours
8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

ASSOCIATE CONTRACT SPECIALIST - 40562

Qualifications

• 1. A baccalaureate degree from an accredited college and two years of full-time satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, fiscal/financial management, or project management; or


• 2. A four year high school diploma, or its educational equivalent, and six years of full-time, satisfactory professional, technical or administrative work experience in one or more of the fields cited above; or


• 3. Education and/or experience equivalent to \"1\" or \"2\" above. College credits obtained from an accredited college may be substituted for experience on the basis of 30 college semester credits for one year of experience as described in \"1\" above.

However, all candidate must have at least a four-year high school diploma or its educational equivalent and at least two years of full-time experience as described in \"1\" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.