Board & Office Operations Specialist II

CP Marine LLC; Washington (District of Columbia); On-site; USD 85,000 - 97,500; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Paid time off

Professional development opportunities

Job summary

Goldbelt seeks an Office Management Specialist Level II to provide comprehensive administrative support and manage the overall administration of the National Museum of Natural History, along with Special Projects for the Associate Director of Operations.

The contractor will also support the board of directors and represent the organization professionally in daily interactions with internal and external stakeholders.

Qualifications

• Outstanding time management skills with multi-tasking ability.
• Comfortable with new technology and troubleshooting equipment (AV/conference calls).
• Sound judgment and discretion handling confidential information.
• Strong work ethic and flexible attitude to get the job done.
• Excellent written and verbal communication skills.
• Proficiency in Excel, Word, PowerPoint, Outlook; databases and CONCUR.

Responsibilities

• Oversee administrative support and board administration.
• Manage calendars and scheduling; coordinate meetings and events.
• Greet visitors and manage main office communications.
• Maintain staff directories and prepare correspondence.
• Prepare and edit documents, spreadsheets, and presentations.
• Support travel orders, vouchers, and travel arrangements.
• Maintain Digital Asset Management System for museum assets.
• Coordinate meeting logistics and prepare materials.

Skills

Time management

Tech troubleshooting

Discretion

Work ethic

Interpersonal communication

MS Office proficiency

Database proficiency

CONCUR

ERP systems

Story maps

Education

Bachelor’s degree

Tools

CONCUR

Digital Asset Management System

ERP systems

Story maps

Excel

Microsoft Word

PowerPoint

Outlook

Job description

Goldbelt seeks an Office Management Specialist Level II to provide comprehensive administrative support and manage the overall administration of the National Museum of Natural History, along with Special Projects for the Associate Director of Operations.

The contractor will also support the board of directors and represent the organization professionally in daily interactions with internal and external stakeholders.