Board Liaison & Executive Assistant - Part Time (Hybrid)

Asimn; Minneapolis (MN); Hybrid; USD 31,000 - 37,000; Part time

Job summary

The Executive Assistant/Board Liaison at Asimn coordinates administrative tasks for the executive leadership team and manages all Board of Trustees activities.

Responsibilities include calendar management, meeting planning, and maintaining filing systems, while supporting leadership with materials and notes in Altru CRM. This role also serves as primary board contact, organizing committees, agendas, minutes, and logistics for hybrid/onsite meetings.

Qualifications

• At least 1-2 years of experience in a similar role, ideally within a non-profit or museum setting.
• Strong communication skills- both written and oral.
• Collegial and collaborative workstyle and thriving in team environments.
• Experience managing multiple projects at once.
• Strong experience with office, project management, and communication platforms, including Zoom, Microsoft Outlook, Teams, SharePoint, with the digital savvy and interest to pick up new tools.
• A self-starter attitude that helps you excel in fast-paced situations.
• High standards of professionalism, judgment, and diplomacy.
• Excellent problem-solving skills, organization, and systems thinking.
• A commitment to diversity, equity, inclusion, and accessibility.
• Ability to maintain confidentiality in all matters.

Responsibilities

• Provide administrative support to the executive leadership team with calendar management, note taking, expense reports, mail handling, travel arrangements, and invitations.
• Coordinate meetings for the executive leadership team and internal and external attendees, including managing attendees, preparing materials, and setting up meeting spaces.
• Maintain both physical and digital filing systems to ensure documentation is organized and accessible.
• Assist the leadership team in preparing for meetings with key stakeholders.
• Maintain and update detailed CEO/donor meeting notes in Altru CRM system.
• Serve as primary point of contact between the board, its committees, and staff, ensuring timely communication and follow-up on board inquiries, actions, and decisions.
• Coordinate, schedule, and organize Board of Trustees meetings and Board committees (around 30 meetings annually, with 6-7 full board hybrid meetings and committees that meet virtually) including preparing and distributing agendas, minutes, reports, and meeting materials in a timely manner.
• Support Board and Committee meetings and events logistics, including room preparation, name tents, hospitality, seating arrangements, catering orders, digital technology for hybrid participation.
• Facilitate hybrid meetings and Zoom meetings
• Ensure compliance with organization's bylaws and governance policies and regulatory requirements.
• Provide recordkeeping, documentation, and web portal management for board activities including drafting correspondence and reports.
• Provide training and support for new board members and committee members on ASI Board Share Point.
• Handle confidential information with discretion and professionalism
• Perform other duties as needed or required which are within the position's scope.

Skills

Strong communication

Collaborative workstyle

Multitasking

Office software proficiency

Tools

Zoom

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

The Executive Assistant/Board Liaison at Asimn coordinates administrative tasks for the executive leadership team and manages all Board of Trustees activities.

Responsibilities include calendar management, meeting planning, and maintaining filing systems, while supporting leadership with materials and notes in Altru CRM. This role also serves as primary board contact, organizing committees, agendas, minutes, and logistics for hybrid/onsite meetings.