Board Governance Executive Assistant

Pepperdine University; Malibu (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Pepperdine University is seeking an Executive Assistant to the Board of Regents in Malibu to provide high-level support to the Senior Vice President for Global Impact and Chief of Staff. The role requires independent, proactive work in a fast-paced, confidential environment, handling complex schedules and governance matters.

The ideal candidate will have 4+ years in executive support, strong communication, Google Suite proficiency, and experience with board administration.

Qualifications

• Bachelor’s degree
• 4+ years of experience as an executive assistant or similar, with at least 2 years of assisting senior executives
• Extensive experience as an office manager and executive secretary
• Experience with event planning and management
• Strong analytical and problem-solving skills
• Management and organizational skills
• Exceptional communication skills
• Strong computer skills
• Detail-oriented
• Ability to remain highly confidential and professional.
• Experience using Google Suite
• 5+ years of related experience
• Professional experience in a non-profit or higher-education setting
• Experience with board administration
• Familiarity with Pepperdine University
• Ability to learn new technologies

Responsibilities

• Manage the Board of Regents calendar, meetings, agendas, and materials with tact, diplomacy, and discretion.
• Prepare materials for elections, appointments, president’s assessment, regent assessments, and annual reports to ensure bylaws compliance.
• Manage the Board software platform and distribute confidential content and events.
• Onboard and orient new regents; coordinate communications and orientation meeting agendas.
• Process vendor payments, reconciliations, and requisitions; maintain confidential minutes and files.
• Record and track OKRs; prepare annual report and communicate checkpoints.
• Attend board meetings to record minutes and liaise with committee liaisons.
• Plan board retreats and international trips; book lodging and itineraries.
• Assist with special projects and other duties as assigned.
• Oversee financial transactions; monitor budget statements and resolve discrepancies.
• Develop orientation manual with Integrated Marketing Communications; update documents.
• Uphold Pepperdine University mission.

Skills

Executive support

Calendar management

Event planning

Confidentiality

Google Suite

Education

Bachelor’s degree

Job description

Pepperdine University is seeking an Executive Assistant to the Board of Regents in Malibu to provide high-level support to the Senior Vice President for Global Impact and Chief of Staff. The role requires independent, proactive work in a fast-paced, confidential environment, handling complex schedules and governance matters.

The ideal candidate will have 4+ years in executive support, strong communication, Google Suite proficiency, and experience with board administration.