Senior Administrative Governance Coordinator

IOWA STATE UNIVERSITY FOUNDATION; Ames (IA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Iowa State University Foundation in Ames, IA is seeking an organized, service-oriented administrator to support board governance and strategic initiatives. Hybrid work options may be available as needed to coordinate with the governance portal and cross-functional partners.

The role emphasizes meeting logistics, document management, and confidential handling of fiduciary information, requiring strong communication and MS Office proficiency.

Qualifications

• 7 years of work experience in related area; education may substitute.
• Strong skills in creating PowerPoint/Canva presentations and drafting professional business correspondence.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team; adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software and AI tools like Copilot.
• Must handle several activities simultaneously with attention to detail and deadlines; maintain confidentiality.

Responsibilities

• Prepare agendas, post meeting materials electronically, take and manage minutes, and communicate with board members.
• Maintain governance matrix for strategic and fiduciary content for each board meeting.
• Manage file storage and schedule policies requiring board approval.
• Serve as product owner of governance portal, manage vendor relations and user setup.
• Coordinate with events and communications teams on meeting communications and logistics.
• Coordinate the budget process for strategic initiatives and engagement using budgeting software.
• Provide admin and project support to the VP of strategic initiatives and engagement.
• Crosstrain and back up other administrative coordinators on the team.

Skills

PowerPoint

Microsoft Office

Communication

Canva

Education

7 years of work experience (education may substitute)

Tools

Copilot AI

Job description

Description

Join the Iowa State University Foundation in our mission to engage our community, inspire philanthropy, and steward resources to advance Iowa State University and its impact on Iowa and the world. We are seeking an organized, service-oriented individual to join our strategic initiatives and engagement team.

Requirements

This position will provide administrative support for the Iowa State University Foundation board of directors and board governance committees.

Core Responsibilities include but are not limited to:

• Support the ISU Foundation board of directors and board governance committees through creating agendas, collecting and posting meeting materials electronically, taking and managing meeting minutes, and communicate regularly with board and committee members.
• Support supervisor in maintaining the governance matrix that drives both strategic and fiduciary content for each board meeting.
• Maintain the schedule for policies requiring board approval and manage file storage of current policies as well as other governance documents.
• Serve as product owner of the foundation’s governance portal, managing the vendor relationship, setting up new users, and acting as point of contact for all users.
• Work with internal partners, like the events and communications teams, to plan and implement meeting communications and logistics.
• Coordinate the budget process for the strategic initiatives and engagement team, including using software to enter and monitor annual budgets.
• Provide administrative and project support for various responsibilities of the vice president of strategic initiatives and engagement.
• Crosstrain and serve as backup for other administrative coordinators on the team.

Qualifications

Education & Work Experience

• 7 years of work experience related to employment area. Education may be substituted for years of work experience.

Desired Skills & Experience

• Strong skills in creating PowerPoint/Canva presentations and drafting professional business correspondence.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software and AI tools like Copilot.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.

Travel

None

FLSA Status

Non-exempt

Location

Ames, IA; potentially hybrid