Executive Assistant & Board Liaison

Catholic Community Foundation of Minnesota; Saint Paul (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Catholic Community Foundation of Minnesota is seeking an experienced Executive Assistant to support the President and leadership team. You will manage calendars, organize meetings, prepare materials, and act as a trusted gatekeeper for high-priority engagements.

You will coordinate board and committee activities, take concise minutes, publish reports, and maintain corporate records, ensuring accurate tracking of actions and timelines.

Responsibilities

• Manage President's calendar and scheduling, including recurring meetings with staff, board, and Archdiocese leadership.
• Prepare for appointments/meetings: agenda, hospitality, research, presentations, and required prep sessions.
• Coordinate activities and projects for the President and update on status, timelines, and next steps.
• Interface with key constituents on behalf of the President and handle correspondence and filing with confidentiality.
• Act as gatekeeper: coordinate with Board and staff, schedule meetings to minimize workflow disruption.
• Attend Board/Committee meetings and take concise, accurate minutes per corporate record practices.
• Assist HR with Performance Review coordination and onboarding projects; support related HR initiatives.
• Oversee and manage board-related events and prepare presentations for Board and other events.

Job description

Catholic Community Foundation of Minnesota is seeking an experienced Executive Assistant to support the President and leadership team. You will manage calendars, organize meetings, prepare materials, and act as a trusted gatekeeper for high-priority engagements.

You will coordinate board and committee activities, take concise minutes, publish reports, and maintain corporate records, ensuring accurate tracking of actions and timelines.