BMG Operations and Administrative Assistant

Priority Dispatch Corp.; Garden Isles (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Bible Media Group is seeking an Operations Administrative Assistant to support both studio and organizational operations. You will manage calendars, coordinate travel, assist with meetings and events, and liaise between leadership and staff to ensure clear communication.

Ideal candidates are proactive, tech-savvy, and capable of juggling multiple tasks across departments, with a strong emphasis on confidentiality and professional discretion.

Qualifications

• Associate degree required; 2+ years in admin/support roles.
• Experience in project management and event coordination.
• Strong MS Office, Zoom, and project-management tools.
• Fluent English (Spanish preferred) written and spoken.
• Ability to handle confidential information.

Responsibilities

• Coordinate travel arrangements and schedule meetings.
• Assist with calendar management, deadlines, and action items.
• Serve as liaison between leadership and staff to ensure clear communication.
• Support multiple departments including Marketing, Communications, Strategy, Publishing, and Operations.
• Manage inquiries via info@ and handle invoices with accounting.
• Prepare meeting materials and assist with events and logistics.
• Maintain office supplies and home office organization.

Skills

Bilingual English/Spanish

Excellent communication

Time management

Organizational skills

Team coordination

Education

Associate degree

Tools

MS Office

Zoom

Monday.com

Job description

Job SummaryThe Operations Administrative Assistant is a highly motivated, adaptable, fast-paced individual who supports both Bible Media Group's studio and organizational operations teams. This high-level, hands-on role requires a dynamic individual who thrives in a multifaceted environment, balancing administrative duties, project support, creative workflows, and logistical coordination. The ideal candidate is a proactive problem-solver, eager to learn, tech-savvy, and able to juggle multiple tasks across departments with grace, humility, and efficiency.You will play a critical role in keeping our day-to-day operations running smoothly by managing details, anticipating needs, and ensuring team alignment. If you're energized by variety, love a challenge, and want to grow in a mission-driven media and ministry organization, we’d love to hear from you.Essential Duties and ResponsibilitiesInclude but not limited to:Understand Bible Media Group and OneHope—their history, culture, governance structure, staff, board of directors, programs, projects, and key stakeholders.Represent BMG with professionalism and clarity when interacting with internal and external stakeholders.Provide high-level administrative support by coordinating travel arrangements, including booking flights and lodging, and assist with scheduling in-person and virtual meetings, events, and conference calls.Support the management of calendars, deadlines, action items, and organizational priorities for the leadership team.Assist with handling phone calls, physical mail, and any day-to-day communication tasks that arise.Serve as a liaison between the BMG leadership team and the broader OneHope staff to ensure clear and consistent communication.Balance Multiple tasks across all BMG functions including: Marketing, Communications, Strategy, Publishing, Operations, and various initiatives.Monitor and respond to inquiries received through the “info@” email account or other public-facing contact points.Serve as the main point of contact with the Accounting Department for invoice processing, contract tracking, and financial documentation; ensure proper budget coding and expense report submissions.Manage the overall organization and upkeep of the BMG home office, including monitoring and replenishing supply inventory.Take ownership of miscellaneous or one-time projects as assigned by BMG leadership. This may include research, logistics coordination, or team support as organizational needs evolve.Help prepare meeting materials and ensure all participants are informed and equipped.Assist with planning and hosting events, including flight arrangements, lodging, transportation, restaurant reservations, gift bags, hospitality needs, and onsite logistics.Handle sensitive information and internal matters with a high degree of confidentiality and professional discretion.Work collaboratively with the team to outline communication needs and ensure follow-through on tasks and points of action.Education/Experience Required:Associate degreeAt least 2-year experience in support, administrative and planning roles.Some experience in project management and event coordination.Skills and AbilitiesComputer literate: MS Office, FTP sites, Zoom, Project Management (e.g. Monday.com)A fluent knowledge in English and Spanish language, verbal and written is preferred.Ability to work with little supervisionGreat communication and interpersonal skills, capable of maintaining strong relationships.Strong time management/organizational skills.Strong attention to detail, even under pressure.Proactive and self-motivated.A “doer” who is results-oriented, adept at planning, prioritizing, organizing, and following through.A good listener, comfortable receiving input from many sources, and able to distill the salient points and action items.Hospitable and able to communicate warmth in all forms of communication.Use independent judgment and initiative in making sound decisions and in developing solutions to problemsKnows how to take on tasks and elevate them to ensure smooth project execution.Independently prepare correspondence and memoranda in a clear and concise mannerPlan, organize, and schedule priorities for themselves and their team.Accept and readily adapt to change, including changes in organizational/office structure, management, strategies, business processes and procedures, priorities, etc.Manage assigned special projects.CharacteristicsA Godly character able to articulate and communicate the passion and vision of Bible Media Group, LUMO and OneHopeA Strong growing, personal relationship with Jesus ChristA proven team playerAccepts direction and constructive criticism with a positive attitudeSelf-starterWork EnvironmentWhile performing the duties of this job, the employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.This position may require travel both domestically and internationally.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work Week/ Hours of Work:Full-time/In-office