BMG Communications Project Specialist

Priority Dispatch Corp.; Garden Isles (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Bible Media Group, based in Florida, seeks a Communications Project Specialist to support partnerships, communications, data systems, and cross‑department projects. The role emphasizes project coordination, partner relationship management, and production support in a global ministry context.

The ideal candidate has strong organizational skills, database analytics experience, and the ability to manage multiple priorities while maintaining the mission and voice of the organization.

Qualifications

• Minimum of 3 years of administrative support or project coordination experience.
• Bachelor’s degree preferred, or equivalent professional knowledge.
• Experience maintaining databases, mainly CRM systems, or organizational tracking systems; analytics and reporting experience is a plus.
• Experience supporting contracts, agreements, documentation, or other administrative processes.
• Knowledge of film, media, or production environments is a plus.
• Proficient in Microsoft Office Suite, Project Management platforms, database/CRM systems; analytics and reporting experience is a plus.
• A fluent knowledge of English and effective verbal and written Spanish is preferred.

Responsibilities

• Develop and maintain a strong understanding of Bible Media Group, OneHope, their mission, organizational structure, and ministry initiatives.
• Coordinate communication and follow-up with ministry partners, vendors, contractors, and internal stakeholders to support project execution and priorities.
• Support the Global Partner Manager in cultivating and maintaining strong partner relationships through meeting coordination, follow-up communication, documentation, travel logistics, and ongoing relationship management.
• Provide administrative, project coordination, and organizational support to leadership and teams.
• Coordinate project workflows, timelines, action items, and deliverables across departments and partners.
• Maintain CRM and organizational databases; prepare reports, dashboards, and analytics.
• Draft content for partner communications, internal initiatives, events, and media projects.

Skills

Project coordination

CRM systems

Microsoft Office

Spanish language

Communication

Time management

Education

Bachelor’s degree preferred

Tools

CRM systems

Project management platforms

Microsoft Project

Job description

Job SummaryThe Communications Project Specialist is a full-time, locally based role responsible for supporting Bible Media Group's communications, strategic initiatives, and global partnership efforts. This position plays a critical role in advancing BMG's mission by strengthening and maintaining key ministry partnerships, coordinating cross-functional projects, managing internal and external communications, maintaining organizational systems and data, providing administrative support and ensuring initiatives move forward efficiently across multiple departments.The ideal candidate is highly organized, detail-oriented, and proactive, with strong project coordination along with excellent communication skills, database analysis and management experience, and the ability to manage details while understanding the bigger picture within a global, ministry-focused, and media-driven environment.Essential Duties and ResponsibilitiesInclude, but not limited to:Project & Administrative SupportDevelop and maintain a strong understanding of Bible Media Group, OneHope, their mission, organizational structure, and ministry initiatives, and key stakeholders to effectively support leadership and organizational priorities.Coordinate communication and follow-up with ministry partners, vendors, contractors, and internal stakeholders to support project execution and organizational priorities.Support the Global Partner Manager in cultivating and maintaining strong partner relationships through meeting coordination, follow-up communication, documentation, travel logistics, and ongoing relationship management.Provide comprehensive administrative, project coordination, and organizational support to Bible Media group leadership and teams.Coordinate project workflows, timelines, action items, and deliverables across multiple departments and partner organizations and initiatives.Support document and data preparation, tracking, organization, and compliance in collaboration with leadership and external partners.Help ensure internal processes align with organizational policies and best practices.Assist with routing, tracking, and maintaining contracts, agreements, and related documentation as needed.Prepare meeting materials, capture action items, and coordinate project follow-up to support accountability and timely completion of deliverables.Organize documentation and maintain project resources, playbooks, and standard operating procedures to improve organizational effectiveness esp. in communications and partnerships.Database, Systems & AnalyticsMaintain accurate partner information within CRM and organizational databases to support relationship management, reporting, and strategic decision-making.Track partner engagement, communications, agreements, and project milestones to ensure consistency and accountability.Assist in developing and improving systems, workflows, and documentation that enhance collaboration with global ministry partners.Prepare reports, dashboards, and analytics that support leadership, partner engagement, and ministry impact reporting.Maintain organized records for licensing, partnerships, communications, and project documentation.Media & Production SupportAssist in developing communication materials that strengthen partner engagement, including presentations, speaking notes, newsletters, promotional copy, and ministry updates.Draft content for partner communications, internal initiatives, events, and media projects while ensuring consistency with Bible Media Group's voice and mission.Coordinate communication between internal departments and external partners for media, production, and content initiatives.Provide logistical and project support for film, media, and production-related initiatives (knowledge of production workflows is a plus).Contribute creative ideas for storytelling, presentations, campaigns, and partner engagement opportunities.Support global ministry initiatives by ensuring communications demonstrate cultural awareness and align with organizational values.Minimum of 3 years of administrative support or project coordination experienceBachelor’s degree preferred, or equivalent professional knowledgeExperience maintaining effective working relationships with internal teams, vendors, and external stakeholders is preferredExperience maintaining databases, mainly CRM systems, or organizational tracking systems; analytics and reporting experience is a plusExperience supporting contracts, agreements, documentation, or other administrative processesUnderstanding of or experience with global ministry or nonprofit work preferredManage special projects and additional assignments as requestedKnowledge of film, media, or production environments is a plusSkills and AbilitiesProficient in Microsoft Office Suite, Project Management platforms, database/CRM systems, and both macOS and Windows operating systemsA fluent knowledge of English and effective verbal and written Spanish is preferredAbility to manage confidential information with integrity and discretionExcellent communication and interpersonal skills, capable of maintaining strong partner relationshipsExceptional time management, organizational, and multitasking skills with strong attention to detail, accuracy, and follow-through.Ability to work independently while executing multiple priorities with minimal supervisionProactive, self-motivated, and results-oriented, with strong planning, prioritization, organization, and follow-through skillsA good listener, comfortable receiving input from many sources, and able to distill the salient points and action itemsDemonstrates hospitality and professionalism while communicating warmth and respect in interactionsAdapts readily to changing priorities, organizational needs, processes, and business strategies.Strong analytical and problem-solving skills with the ability to evaluate information and recommend practical solutions.CharacteristicsA Godly character able to articulate and communicate the passion and vision of Bible Media Group, LUMO, and OneHopeA strong, growing, and personal relationship with Jesus ChristA proven team player who can take direction from department heads or designated team leads, and report back on progress and deliverablesWillingness to adapt to Bible Media Group’s cultureAccepts direction and constructive criticism with a positive attitudeSelf-starter who is highly proactive and reliableComfortable working in a fast-paced, evolving environmentDemonstrates a collaborative, service-oriented mindset while working effectively across teams.Strategic thinker who can also execute tacticallyCulturally aware and adaptable, with the ability to work effectively in a global ministry environment.Work EnvironmentWhile performing the duties of this job, the employee is frequently required to stand, walk, and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.The physical demands described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work week/ hours of work:Full-time/In-office