BLANK AST 3

UCLA; Los Angeles (CA); On-site; USD 52,000 - 64,000; Full time

Job summary

The UCLA Facilities Management Trouble Call Center is looking for a dispatcher to support the campus by answering calls, sending out repair crews, and helping our campus run smoothly, 24/7/365. Join our team!

The role requires strong administrative skills, excellent verbal and written communication, calmness under pressure in emergencies, and the ability to multitask and prioritize in a fast-paced environment.

Qualifications

• Thorough knowledge of administrative procedures incl. word processing, spreadsheets, databases.
• Good verbal and written communication, active listening and time management.
• Interpersonal skills to guide other nonexempt personnel.
• Follow and convey detailed information in normal and emergency situations with composure.
• Maintain equanimity in conflict, gain trust and establish rapport.
• Adapt to changing workload, priorities and interruptions.
• Receive multiple instructions and prioritize assignments under pressure.
• Analyze information to define problems and identify implications.
• Able to read standard English text for manuals and logs.
• Knowledge of where to find organizational information (preferred).
• Knowledge of UCLA campus facilities (preferred).
• Basic knowledge of construction trades terminology (preferred).

Responsibilities

• Answer calls and triage incidents to appropriate teams.
• Dispatch repair crews to campus sites and coordinate responses.
• Assist in keeping campus operations running smoothly and safely.

Skills

Administrative procedures

Communication skills

Leadership

Emergency communication

Calm under pressure

Multitasking

Prioritization

Analytical thinking

Reading comprehension

Organizational knowledge

Facilities knowledge

Construction terminology

Education

High School Diploma

Job description

Department Summary

The Facilities Management Customer Relations call center is an essential part of the Facilities Management strategic maintenance repair and construction for the UCLA Campus. The call center is staffed 24/7/365 days a year to support the infrastructure and utilities of the UCLA campus and surrounding area.

Position Summary

The UCLA Facilities Management Trouble Call Center is looking for a dispatcher. If you would like to support the campus by answering calls, sending out repair crews, and helping our campus run smoothly, we need you. Join our team!

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. (Required)
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. (Required)
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel. (Required)
• Ability to follow and convey specific, detailed information in normal and emergency situations. Demonstrated ability to remain calm when in emergency situations involving conflict, hostility, panic, and/or indifference. (Required)
• Demonstrated ability to maintain equanimity in situations involving conflict, hostility, panic, and/or indifference. Skill in listening perceptively, establishing rapport, and gaining trust of others. (Required)
• Ability to maintain composure in an environment of changing workload demands, priorities, and frequent interruptions. (Required)
• Ability to receive multiple instructions in a short space of time. Skill in prioritizing assignments to complete work in a timely manner when there are fluctuations in workloads, emergencies, competing requirements and frequent interruptions. (Required)
• Skill in analyzing information, problems, situations, practices, or procedures to: (1) define the problem or objective; (2) identify relevant concerns or factors; (3) formulate logical and objective conclusions; and (4) recognize alternative and their implications. (Required)
• Skill in reading standard English text for understanding information to include Emergency Procedure manuals, maintenance logs, training manuals, and general correspondence. (Required)
• Knowledge of where to go in the organization for needed information and ability to judge what information should be passed on to different levels of management. (Preferred)
• Working knowledge of the physical plant of UCLA Campus and Medical Center. (Preferred)
• Basic knowledge of construction trades terminology and function of various trades. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• High School High school diploma or equivalent experience (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule

Monday through Friday | 7:00 a.m. to 3:30 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(MI-DPT340000-JC004722-PD168642)