Blackhawk | 8hr 52wk Secretary/Treasurer

Fort-Wayne-Community-Schools; Fort Wayne (IN); On-site; USD 21,000 - 27,000; Full time

Job summary

Fort Wayne Community Schools’ Blackhawk Middle School in Fort Wayne, IN seeks an 8-hour per day, 52-week Secretary/Treasurer to relieve the Principal of administrative tasks. You will handle accounting, payroll, and confidential office duties, balancing funds and maintaining files.

The role requires a high school diploma and several years of clerical or accounting experience, with strong communication skills and knowledge of school office procedures.

Qualifications

• HS diploma and 4 years of clerical or accounting experience
• Strong office, computer, public relations and oral/written communication skills
• Knowledge of terminology, practices and procedures of the office

Responsibilities

• Provide confidential secretarial and administrative support to the Principal; coordinate office activities and communications.
• Prepare, revise, edit and proofread documents; handle correspondence and liaison with staff and the public.
• Receive visitors and direct to appropriate staff; communicate Principal's instructions to students, parents and staff.
• Perform clerical accounting duties; maintain attendance, enrollment and payroll data; handle IRS forms.
• Process cash receipts, deposits, payables and checks for various accounts; prepare related reports.
• Maintain schedules; arrange travel, meetings and agendas; take minutes as required.
• Monitor inventory, order supplies, and process payments and requisitions for the building.
• Perform other duties as assigned by the Principal

Skills

Secretarial duties

Accounting

Administrative support

Office software

Public relations

Communication

Education

High school diploma

4 yrs clerical or accounting experience

Tools

Power School

Job description

Blackhawk | 8hr 52wk Secretary/Treasurer

Fort Wayne Community Schools Blackhawk Middle School - Fort Wayne, Indiana Open in Google Maps

Job Details

Job ID: 5908573
Application Deadline: Posted until filled
Posted: Aug 31, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Perform a variety of secretarial; basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Principal. Process evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts, payables and receivables.

Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical or accounting experience. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

ESSENTIAL FUNCTIONS:

1. Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back‑up health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building; receive, sort, and route incoming mail as needed.

2. Serve as the primary secretary to the Principal and Assistant Principal; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public.

3. Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal’s instructions to students, parents and staff; refer difficult issues to the Principal.

4. Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA, Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms, applications and documents; prepare, record timesheets, process, verify and submit payroll information; prepare, verify and process IRS Forms W-9 and 1099 information.

5. Collect, receive, verify, balance and process incoming cash and monies; process receipts, deposits, payables and checks for Extracurricular Account (ECA); balance financial accounts, Corporate and ECA funds, and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1, End of Semester and Year, Education Material Fee, 1099, equipment purchases, gifts‑grants‑donations ECA reports.

6. Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed.

7. As assigned, monitor inventory levels of office and school supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders, invoices and requisitions and arrange for payments as required.

8. Perform related duties as assigned by the Principal to meet the particular needs of the building/unit.

PROBATIONARY PERIOD:

• New employees must successfully complete their probationary period to be eligible to apply for posted positions.
• Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non‑lateral posted position.
• Current non‑probationary employees may only apply for lateral positions at the end of each school year.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able push, pull, lift and carry up to 25 pounds.

Position Type: Full-Time
Salary: $19.01 to $24.55 Per Hour
Job Categories:

Support Staff > Accounting/Bookkeeping

Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

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