Biotech Administrative & Operations Coordinator

4J Therapeutics, Inc.; Palo Alto (CA); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Paid time off

Equity participation

Job summary

4J Therapeutics, Inc. in Palo Alto is seeking an Administrative Assistant to support day-to-day operations, scheduling, communications, and document management for a growing biotech startup.

The role involves coordinating calendars, preparing documents and slides, vendor coordination, and helping build scalable administrative systems in a fast-paced environment. Relevant biotech admin experience is preferred.

Qualifications

• 2–5+ years in administrative, operations, executive assistant, project coordination, or related roles.
• Strong organizational skills and attention to detail.
• Proficient with Google Workspace and Microsoft Office (Excel, PowerPoint).
• Ability to manage multiple priorities, track follow-ups, and work independently.
• Hybrid or remote work capability while coordinating with a small, fast-moving team.

Responsibilities

• Coordinate calendars, meetings, scheduling, and follow-ups for senior leadership and team members.
• Prepare, organize, and maintain documents, spreadsheets, slide decks, reports, and internal trackers.
• Support administrative coordination across internal teams, consultants, CROs, CDMOs, vendors, and external partners.
• Assist with meeting agendas, notes, action items, and follow-up tracking.
• Support travel planning, expense reporting, purchasing, invoices, and vendor documentation.
• Maintain organized electronic files, records, contracts, and operational documents.
• Assist with logistics for team meetings, program reviews, external meetings, and company events.
• Help build scalable administrative systems as the company grows.

Skills

Organizational skills

Attention to detail

Communication skills

Google Workspace

MS Office

Multitasking

Hybrid coordination

Tools

Smartsheet

Microsoft Project

DocuSign

QuickBooks

Ramp

Job description

4J Therapeutics, Inc. in Palo Alto is seeking an Administrative Assistant to support day-to-day operations, scheduling, communications, and document management for a growing biotech startup.

The role involves coordinating calendars, preparing documents and slides, vendor coordination, and helping build scalable administrative systems in a fast-paced environment. Relevant biotech admin experience is preferred.