Biology PhD Program Administrative Support (Part-Time)

City University of New York; New York (NY); Hybrid; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health benefits

Pension

Job summary

The Graduate Center, City University of New York, invites applications for a part-time College Assistant in the Biology Ph.D. program. The role provides administrative support to the Executive Officer and Assistant Program Officer, assisting with student data, exams, and program processes.

This hourly position runs for 580 hours through June 30, 2027, with potential renewal up to 797 hours per year, and follows a hybrid in-person schedule at GC campuses across ten colleges.

Qualifications

• Minimum qualifications include a high school diploma and some college education preferred.
• Office experience is helpful and provides instruction in a university setting.
• Familiarity with Microsoft Outlook, Word, Excel, and Access is desirable.

Responsibilities

• Assist EO/APO with administrative support to students and faculty.
• Assist with updating student, faculty, and alumni databases (Microsoft ACCESS).
• Assist with distribution of active student data to campus chairs and subprogram chairs.
• Assist with preparation and follow-up paperwork for students’ examinations.
• Assist with posting program procedures on Brightspace as provided by the APO.
• Assist with monitoring and updating department listserv and website (Drupal).
• Assist with scheduling biology-related meetings and events.
• Assist with event setup and attendee check-in for recruitment, development sessions, orientations, etc.
• Assist with collecting surveys via Qualtrics and Survey Monkey.
• Assist with collecting post-defense survey responses.
• Respond to email, telephone, and in-person communication with students, faculty, and the public.
• Assist in creating newsletters and social media posts to highlight achievements.

Education

High School diploma

Some college education preferred

Office experience

Outlook

Microsoft Office

Excel

Access

Tools

Microsoft Outlook

Microsoft Office Suite

Access

Job description

The Graduate Center, City University of New York, invites applications for a part-time College Assistant in the Biology Ph.D. program. The role provides administrative support to the Executive Officer and Assistant Program Officer, assisting with student data, exams, and program processes.

This hourly position runs for 580 hours through June 30, 2027, with potential renewal up to 797 hours per year, and follows a hybrid in-person schedule at GC campuses across ten colleges.