Executive Assistant to Biomedical Research Leaders

New York Genome Center; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

New York Genome Center is seeking an Executive Assistant, Faculty to support two research groups and their leaders with administrative tasks critical to biomedical academic research.

Responsibilities include managing complex calendars, coordinating travel, preparing reports, and supporting meetings and events across NYGC and partner universities. This role requires discretion, strong writing, and the ability to balance multiple priorities in a fast-paced, collaborative scientific environment.

Qualifications

• 2+ years of administrative experience, including calendar maintenance.
• Strong writing and editing skills with excellent attention-to-detail.
• Excellent competence with MS Office (Outlook, Word, Excel), Slack, Gemini/ChatGPT.
• Exceptional time management and organizational skills, with the ability to balance multiple priorities.
• Excellent verbal and written communication skills.
• Ability to anticipate needs and take action without detailed direction.
• Ability to maintain confidentiality and engender trust.

Responsibilities

• Manage complex calendars of group leaders.
• Schedule meetings, conference calls and interviews, respond to invitations, reserve locations, manage attendee lists, etc.
• Work through scheduling roadblocks with independent judgment.
• Ensure leaders are prepared for meetings and optimize their time.
• Coordinate events, meetings and conferences, including A/V, catering, venues.
• Arrange extensive travel, prepare itineraries for domestic and international travel.
• Prepare and process expense reimbursements and track expenses.
• Maintain group websites with publications and grants updates.
• Support teaching activities by organizing course calendars and meetings with students.

Skills

Calendar management

Editing

MS Office

Slack

ChatGPT

Gemini

Time management

Communication skills

Confidentiality

Academic admin experience

Education

Undergraduate degree preferred

Tools

Outlook

Word

Excel

Job description

New York Genome Center is seeking an Executive Assistant, Faculty to support two research groups and their leaders with administrative tasks critical to biomedical academic research.

Responsibilities include managing complex calendars, coordinating travel, preparing reports, and supporting meetings and events across NYGC and partner universities. This role requires discretion, strong writing, and the ability to balance multiple priorities in a fast-paced, collaborative scientific environment.