Academic Programs & Operations Coordinator

Virginia Tech; Blacksburg (VA); On-site; USD 41,000 - 50,000; Full time

Job summary

Virginia Tech's Business Information Technology (BIT) Department seeks a Department Program Coordinator to provide administrative, operational, and communications support, focusing on coordinating activities for the BIT PhD Program.

You will assist with graduate admissions, student onboarding, event planning, travel, purchasing, website updates, and broader departmental initiatives, collaborating with faculty, staff, students, and university partners to advance teaching, research, and outreach.

Qualifications

• Experience providing administrative, program, communications, customer service, or office support in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work collaboratively with diverse constituencies, including faculty, staff, students, and external stakeholders.
• Experience coordinating meetings, events, projects, records, or program operations.
• Proficiency with Microsoft Office and other standard business applications.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.

Responsibilities

• Provide administrative, operational, and communications support for the BIT Department.
• Coordinate graduate recruitment and admissions processes, student onboarding, and program administration.
• Assist with communications, event coordination, travel arrangements, purchasing, reimbursements, and website/digital content updates.
• Collaborate with faculty, staff, college offices, and university partners to support teaching, research, and outreach initiatives.

Skills

Administrative support

Organizational skills

Written and verbal communication

Collaboration with diverse constituen

Meeting/event coordination

Microsoft Office proficiency

Confidentiality and independent work

Tools

Slate

Banner

HokieMart

Drupal

Emburse

Job description

Virginia Tech's Business Information Technology (BIT) Department seeks a Department Program Coordinator to provide administrative, operational, and communications support, focusing on coordinating activities for the BIT PhD Program.

You will assist with graduate admissions, student onboarding, event planning, travel, purchasing, website updates, and broader departmental initiatives, collaborating with faculty, staff, students, and university partners to advance teaching, research, and outreach.