Billing & Work-Order Coordinator

Electra Link, Inc.; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Time Off

Job summary

Electra Link, Inc. in Dallas, TX is seeking a detail-oriented Project Assistant – Work Order Billing to ensure accurate invoicing and closeout of work orders. You will support operations and service teams, review orders for completeness, and process invoices for completed work activities.

Ideal candidates have billing/invoicing or accounts receivable experience, strong Excel skills, and excellent organization and follow-up abilities to maintain auditable records and timely payments.

Qualifications

• High school diploma or equivalent required.
• Experience with billing, invoicing, accounts receivable, project administration, service coordination, or admin support preferred.
• Experience with work orders, service tickets, or project billing preferred.

Responsibilities

• Open, maintain, track, invoice, and assist with closing work orders and service tickets.
• Review work orders for completeness and accuracy before billing.
• Prepare and process invoices for completed work orders and service activity.
• Process Time & Material (T&M) billing.
• Verify labor, materials, purchase orders, and supporting documentation before invoicing.
• Follow up with Project Managers, Service Managers, technicians, and other team members to obtain missing information needed for billing.
• Monitor open and aging work orders and proactively follow up on outstanding items.
• Maintain accurate work-order tracking spreadsheets and billing records.
• Identify and help resolve issues that could delay invoicing or work-order closeout.
• Coordinate with Accounting and Accounts Receivable regarding invoice questions, discrepancies, and supporting documentation.
• Assist with customer-required billing documents and payment-release documentation.
• Prepare reports and spreadsheets related to open work orders, aging, billing status, and outstanding items.
• Maintain organized and auditable electronic work-order and invoice records.
• Provide work-order billing support to other Electra Link offices as needed.

Skills

Billing & Invoicing

Accounts Receivable

Work Orders

Service Coordination

Project Administration

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office Suite

Job description

Electra Link, Inc. in Dallas, TX is seeking a detail-oriented Project Assistant – Work Order Billing to ensure accurate invoicing and closeout of work orders. You will support operations and service teams, review orders for completeness, and process invoices for completed work activities.

Ideal candidates have billing/invoicing or accounts receivable experience, strong Excel skills, and excellent organization and follow-up abilities to maintain auditable records and timely payments.