Project Billing Coordinator

Electra Link Inc; San Antonio (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

ESOP

PTO

Paid holidays

Training & Development

Career Growth

Employee benefits programs

Job summary

Electra Link, Inc. in San Antonio, TX is seeking a Project Assistant – Work Order Billing to support Operations and Service teams. The role ensures work orders are documented, invoiced, tracked, and closed accurately in a fast-paced environment.

The ideal candidate will have billing or project administration experience, strong attention to detail, and proficiency with Excel/Outlook. This on-site position offers full-time benefits and growth opportunities within a growing company.

Qualifications

• High school diploma or equivalent required.
• Experience in billing, invoicing, accounts receivable, project administration, or admin support preferred.
• Experience with work orders, service tickets, or project billing preferred.
• Construction/tech/service-contractor experience is a plus.
• Proficiency with Microsoft Excel, Outlook, and Office apps.

Responsibilities

• Open, maintain, track, invoice, and assist with closing work orders and service tickets.
• Review work orders for completeness and accuracy before billing.
• Prepare and process invoices for completed work orders and service activity.
• Process Time & Material (T&M) billing.
• Verify labor, materials, purchase orders, and supporting documentation before invoicing.
• Follow up with Project Managers, Service Managers, technicians, and other team members to obtain missing information needed for billing.
• Monitor open and aging work orders and proactively follow up on outstanding items.
• Maintain accurate work-order tracking spreadsheets and billing records.
• Identify and help resolve issues that could delay invoicing or work-order closeout.
• Coordinate with Accounting and Accounts Receivable regarding invoice questions, discrepancies, and supporting documentation.
• Assist with customer-required billing documents and payment-release documentation.
• Prepare reports and spreadsheets related to open work orders, aging, billing status, and outstanding items.
• Maintain organized and auditable electronic work-order and invoice records.
• Provide work-order billing support to other Electra Link offices as needed.

Skills

Attention to detail

Organization

Time management

Follow-up

Written and verbal communication

Team collaboration

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Electra Link, Inc. in San Antonio, TX is seeking a Project Assistant – Work Order Billing to support Operations and Service teams. The role ensures work orders are documented, invoiced, tracked, and closed accurately in a fast-paced environment.

The ideal candidate will have billing or project administration experience, strong attention to detail, and proficiency with Excel/Outlook. This on-site position offers full-time benefits and growth opportunities within a growing company.