Billing & Timekeeping Specialist

Inland Respite, Inc.; Brawley (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Inland Respite, Inc. is hiring a Billing Specialist in Brawley, CA. The role supports billing, timekeeping, and data reconciliation within the Accounting – Billing Unit. You will liaise with Payroll, People Operations, Respite Services, and Regional Centers to ensure accurate invoicing and timely pay processes.

Standard schedule is 8:00 AM–5:00 PM, Monday–Friday, with occasional overtime. Strong Excel/QuickBooks skills and bilingual English/Spanish are preferred for success in this role.

Qualifications

• High school diploma or equivalent (GED) required; coursework in Accounting, Business Administration, or related field preferred.
• 2–4 years of experience in billing, timekeeping, or accounting.
• Proficiency in Microsoft Office Suite (Excel, Access, Outlook, PowerPoint, Word) and QuickBooks.
• Working knowledge of billing, HCM, and payroll systems.
• Strong analytical, organizational, and communication skills; bilingual English/Spanish preferred.
• Ability to type 30+ wpm and perform standard business arithmetic.
• Valid California Driver’s License required.

Responsibilities

• Billing & Invoice Management: Process Agency and Employer of Record (EOR) billing accurately and on time.
• Review and audit all timecards for client authorization, parent signatures, service schedules, and mileage records.
• Maintain and reconcile e-billing invoices; follow up on discrepancies, late submissions, and payment errors.
• Post invoices in the e-billing system and conduct monthly zero-billing and over-hours audits.
• Ensure compliance with vendor, client, and regional center billing requirements.
• Maintain accurate billing records and adhere to established company billing cycles and protocols.
• Timekeeping & Data Accuracy: Review electronic and paper timecards for accuracy and completeness.
• Identify and resolve timekeeping discrepancies by coordinating with Respite Care Providers and related staff.
• Reconcile time and attendance data in the electronic time management system.
• Troubleshoot timekeeping software issues and provide user support.
• Train staff on proper use of timekeeping systems and procedures.
• Communication & Coordination: Maintain consistent communication with Respite Services, Regional Centers, People Operations, Payroll, and client families.
• Follow up on client hour adjustments, reductions, and cancellations.
• Respond promptly and professionally to billing and timekeeping inquiries.
• Provide cross-departmental assistance during high-volume or short-staffed periods.
• Auditing & Reporting: Conduct twice-monthly audits of pay stubs against approved timecards to ensure payroll accuracy.
• Generate reports using Microsoft Excel, Access, or other approved systems.
• Identify opportunities for process improvement to increase efficiency and accuracy in billing and timekeeping operations.
• Customer Service & Professionalism: Deliver excellent customer service when interacting with staff, clients, and community partners.
• Handle confidential information in accordance with company policy and privacy laws.
• Uphold Inland Respite’s values of integrity, accuracy, and service excellence.

Skills

Analytical skills

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High School Diploma or GED

Accounting/Business coursework

Tools

Microsoft Excel

Microsoft Access

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

QuickBooks

Job description

Inland Respite, Inc. is hiring a Billing Specialist in Brawley, CA. The role supports billing, timekeeping, and data reconciliation within the Accounting – Billing Unit. You will liaise with Payroll, People Operations, Respite Services, and Regional Centers to ensure accurate invoicing and timely pay processes.

Standard schedule is 8:00 AM–5:00 PM, Monday–Friday, with occasional overtime. Strong Excel/QuickBooks skills and bilingual English/Spanish are preferred for success in this role.