Billing Specialist (Utility Construction)

Infratech Corporation; Florida; Vor Ort; USD 48.000 - 68.000; Vollzeit

Zusammenfassung

Infratech Corporation is seeking a Billing Specialist to prepare, verify, and submit invoices for overhead, underground, and lighting construction projects. This role requires strong organizational skills and experience with billing systems to ensure accurate, timely cycles.

You will review documentation, reconcile invoices, and support month-end processes using ERP software and Excel; collaboration with project management and accounting is essential.

Qualifikationen

• 1–3 years of billing experience in a high-volume environment.
• Experience with Maximo and ERP/accounting systems.
• Proficiency in Microsoft Excel (formulas, pivots, data validation).
• Familiarity with invoicing, cost allocations, and contract billing processes.

Aufgaben

• Prepare and submit customer invoices in accordance with contract terms and client requirements.
• Review work orders and reports to ensure billing accuracy.
• Perform invoice reconciliation and resolve discrepancies with project teams.
• Maintain detailed billing records and ensure compliance with processes.
• Utilize Maximo and ERP/accounting systems to manage billing workflows.

Kenntnisse

Billing experience

Attention to detail

Analytical thinking

Team communication

Tools

Maximo

Excel

QuickBooks

SAP

NetSuite

Jobbeschreibung

Job Description

Overview

We are seeking a detail-oriented and experienced Billing Specialist to join our team supporting overhead, underground, and lighting construction projects for a major utility customer. The Billing Specialist will be responsible for preparing, verifying, and submitting accurate invoices in compliance with client requirements, ensuring timely and efficient billing cycles. This role requires a strong understanding of construction project documentation, excellent organizational skills, and proficiency in billing and accounting systems.

Key Responsibilities

• Prepare and submit customer invoices in accordance with contract terms, project documentation, and utility client requirements.
• Review work orders, job completion reports, and other supporting documentation to ensure billing accuracy and completeness.
• Perform invoice reconciliation and resolve billing discrepancies in coordination with project management, accounting, and client representatives.
• Maintain detailed billing records and ensure compliance with company and client financial processes.
• Utilize Maximo and other ERP or accounting systems to manage billing workflows, track invoice statuses, and maintain audit-ready records.
• Collaborate with internal teams to verify cost allocations, job codes, and project milestones before invoice generation.
• Prepare and analyze billing reports, metrics, and summaries using Microsoft Excel (including formulas, pivot tables, and data validation).
• Support month-end and year-end close processes by providing accurate billing data and reconciliation summaries.

Qualifications

• 1–3 years of billing experience in a high-volume environment, preferably in construction, utilities, or telecommunications.
• 1–3 years of hands‑on experience billing within the Maximo system.
• Intermediate or higher proficiency in Microsoft Excel (including the ability to create and interpret formulas, pivot tables, and reports).
• Familiarity with power distribution terminology and documentation; experience in telecom or other infrastructure industries acceptable.
• Strong attention to detail and commitment to accuracy in all billing and financial documentation.
• Proficiency with invoicing, accounting, or ERP software (e.g., QuickBooks, SAP, NetSuite, or similar).
• Experience with invoice reconciliation and contract billing processes.
• Excellent organizational, analytical, and communication skills.

Preferred Attributes

• Knowledge of construction project workflows and documentation standards.
• Ability to interpret utility contract terms and ensure compliance with billing and reporting requirements.
• Proven capability to manage multiple billing cycles and meet deadlines in a fast‑paced environment.

Company Description

Infratech Corporation offers overhead, underground, engineering and distribution construction services to investor owned, cooperative, municipal, and federal government power utilities. The company was established in 1994.