Finance - Billing Specialist

Helix Traffic Solutions, LLC; Christiana (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

Helix Traffic Solutions, LLC is seeking a Billing Specialist to review, analyze and process billing for various projects. You will work daily with internal branch offices and external customers, and strong written and verbal communication is required.

Responsibilities include verifying source billing documents, matching to purchase orders, processing batches, and using Excel for data analysis and reporting. You will collaborate to improve processes and maintain accurate workbooks and metrics.

Qualifications

• High school diploma required; college courses preferred.
• Strong communication (written and verbal) skills.
• Proficiency in MS Word, Excel and Outlook.
• Ability to prioritize, manage time and stay organized.
• Construction background a plus.

Responsibilities

• Obtains and analyzes source billing documents and matches to PO, pay apps or submittals.
• Communicates with internal contacts and external customers as needed.
• Process batches on a daily/weekly/monthly cadence.
• Utilize Excel for data analysis and reporting purposes.
• Collaborate with team to improve processes and workflows.
• Assist subcontract process including deductions and lien waivers.
• Assist in progress billing and related reviews.
• Maintain workbooks with metrics and asset tracking data.
• Ensure timely and accurate output to meet deadlines.
• Perform general administrative duties (phones, filing, invoicing).
• Other duties as assigned.

Skills

Communication

Time management

Detail oriented

Organizational skills

Education

High School Diploma

Tools

Excel

MS Word

Outlook

Job description

SUMMARY/ OBJECTIVE

The Billing Specialist is responsible for the review, analysis and billing functions related to a variety of projects. This position will work directly with internal branch offices daily as well as external customers as necessary. Strong written and verbal communication skills are required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Obtains and analyzes source billing documents including quotes, contracts, field sheets and/or billing tickets and matches to purchase orders, pay applications or other customer submittal requirements.
• Communicated effectively with internal company contacts as well as extremal customers, including Prime Contractors, Subcontractors and state agencies, as required
• Process batches in regular intervals as directed (daily/weekly/monthly)
• Utilize Excel for data analysis and reporting purposes
• Collaborate with team members to improve processes and maintain efficient workflows
• Assist Subcontract process as necessary including work reconciliation, related deductions, payment disbursement, lien waivers and required state filings
• Assist in progress billing and related reviews
• Maintain workbooks related to work performed, which may include analysis of key metrics and aspects of asset tracking
• Ensure timely and accurate output to meet deadlines
• Performs general administrative support duties including but not limited to answering phones, filing, sending out invoices, assisting customers, etc.
• Other duties as assigned

Education/Experience Requirements

• Required: High School Diploma, college courses preferred
• Construction background a plus
• Proficiency in MS Word, Excel and Outlook
• Must have knowledge of standard office equipment
• Strong communication skills, both written and verbal
• Ability to prioritize projects and strong problem-solving skills
• Strong attention to detail, time management and excellent organizations skills required
• Must be able to maintain professionalism and a positive service-attitude at all times
• Ability to work alone and in a team environment
• Ability to maintain confidentiality, willingness to sign STC Confidentiality Agreement