Billing Specialist II

Univar Solutions USA Inc; Dublin (OH); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Univar Solutions USA Inc is seeking a Reconciliation Specialist to verify invoice validity, process payments, and manage multiple vendor accounts in a fast-paced environment.

You will reconcile purchase orders, bills of lading, and statements, provide accurate reporting, collaborate with AP/Billing/COST teams, and escalate issues to keep the billing cycle on track. Strong analytical and communication skills are essential.

Qualifications

• Bachelor's Degree or 5 years equivalent experience in accounting, finance or related field.
• 2-5 years of experience in AP, AR, finance, Billing, Reconciliation, financial operations, or financial auditing.
• Intermediate Microsoft Office skills including advanced Excel (pivot tables, charts, graphs).
• Understanding of GAAP/IFRS accounting principles.
• Experience with high-volume transaction processing.
• Experience with ERP systems (SAP, Oracle, Workday).

Responsibilities

• Accurately process on average, 45 Purchase Order lines per day.
• Reconcile daily 100% of available invoices as identified by VIM Clean-up Report.
• Reconcile Bills of Lading and Manifests for DOT reporting.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Establish and maintain relationships with vendor partners through monthly meetings.
• Assist billing team with aging invoice research to meet targets.
• Work with CAPs, Accounts Payable, Billing, COST, Plant Operations to fix PO errors.
• Own and manage vendor invoice errors and escalate unresolved issues.

Skills

Analytical skills

Communication

Team player

Problem solving

Education

Bachelor's degree

Tools

SAP

Oracle

Workday

Job description

Primary Purpose:

The main responsibilities of the Reconciliation Specialist are verifying the validity and accuracy, and processing invoices to submit for payment. You will also be responsible for managing several vendor accounts by reconciling monthly statements and attending calls to keep accounts up to date. The ability to work in a dynamic, fast‑paced environment is a must. You must possess good analytical and communication skills, proven decision‑making qualities, work independently, and as a member of a team. Primary responsibilities will include day‑to‑day duties.

What you will do:

• Accurately process on average, 45 Purchase Order lines per day.
• All items in VIM ChemCare buyer queues below 25 days aged.
• Reconcile daily 100% of available invoices as identified by VIM Clean‑up Report.
• Reconcile Bills of Lading and Manifests to provide accurate customer reporting for DOT regulations.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Establishes and maintains a relationship with vendor partners by attending and leading monthly meetings.
• Accomplishes organizational mission by completing related results as needed.
• Assist members of the billing team with research and resolution of aging invoices to meet assigned 90‑day and 120‑day targets, including requesting outstanding invoices.
• Work with CAPs, Accounts Payable, Billing Team, COST team, Plant Operations, to fix errors with Purchase Orders.
• Own and manage vendor invoice errors. Work with process lead and Senior Specialist to resolve interdepartmental and vendor errors to ensure continuation of billing process.
• Escalate unresolved issues to Senior/Team Lead/Supervisor.
• Additional projects as assigned by Supervisor.
• Other duties as assigned.

What you will need:

• Bachelor's Degree or minimum 5 years equivalent work experience in assigned functional area (accounting, finance, business or related field).
• 2‑5 years of experience in AP, AR, finance, Billing, Reconciliation, financial operations, or financial auditing.
• Intermediate Microsoft Office Skills including advanced Excel proficiency (pivot tables, charts, graphs).
• Understanding of GAAP/IFRS accounting principles.
• Experience with high‑volume transaction processing.
• Experience with ERP Systems (SAP, Oracle, Workday or similar).
• Excellent team player and customer‑service driven individual.
• Strong collaboration, interpersonal, and communication skills including written communications.
• Ability to drive execution through direct and indirect interaction and communication across stakeholder groups.
• Problem‑solving/Troubleshooting experience.

Where you will work:

Dublin, OH. Hybrid 3x a week in office.

Univar Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you require a reasonable accommodation due to a disability during the hiring process, please contact us at [e-mail].