Billing Specialist — Generator Sales

Peterson Holding Company; Hillsboro (OR); On-site; USD 50,000 - 65,000; Full time

Job summary

Peterson Power Systems, Inc. in Oregon is seeking a Billing Specialist – Generator Sales to manage high-volume invoicing, ensure accurate billing in line with contracts, and support month-end and year-end close.

The role requires meticulous attention to detail, collaboration with Sales, Operations, Supply Chain, Credit, and Accounting, and a commitment to process improvements and audit readiness.

Responsibilities

• Process and validate high-volume supplier invoices, ensuring proper coding, approvals, and compliance with company policies.
• Generate accurate and timely customer invoices based on contractual terms, project milestones, purchase orders, and supporting documentation.
• Review billing documentation to ensure accuracy, completeness, and alignment with customer requirements.
• Reconcile invoice discrepancies and investigate billing issues with customers, vendors, operations, and accounting teams.
• Maintain accurate customer and vendor account records, including charges, payments, credits, and account balances.
• Monitor outstanding invoices and collaborate with Credit and Accounting to support collections and account resolution activities.
• Support month-end and year-end closing activities through accurate billing, documentation, and reconciliations.
• Maintain organized records and provide supporting documentation for internal and external audits.
• Identify and implement process improvements that enhance billing accuracy, efficiency, and internal controls.
• Collaborate with Sales, Operations, Supply Chain, Credit, and Accounting teams to ensure accurate financial transactions and customer invoicing.
• Assist with additional administrative, purchasing, and sales support functions as assigned.
• Maintain punctual, regular, and predictable attendance.

Job description

Peterson Power Systems, Inc. in Oregon is seeking a Billing Specialist – Generator Sales to manage high-volume invoicing, ensure accurate billing in line with contracts, and support month-end and year-end close.

The role requires meticulous attention to detail, collaboration with Sales, Operations, Supply Chain, Credit, and Accounting, and a commitment to process improvements and audit readiness.