Billing Specialist-Generator Sales-2

Peterson Holding Company; Hillsboro (OR); On-site; USD 50,000 - 65,000; Full time

Job summary

Peterson Power Systems, Inc. in Oregon is seeking a Billing Specialist – Generator Sales to manage high-volume invoicing, ensure accurate billing in line with contracts, and support month-end and year-end close.

The role requires meticulous attention to detail, collaboration with Sales, Operations, Supply Chain, Credit, and Accounting, and a commitment to process improvements and audit readiness.

Responsibilities

• Process and validate high-volume supplier invoices, ensuring proper coding, approvals, and compliance with company policies.
• Generate accurate and timely customer invoices based on contractual terms, project milestones, purchase orders, and supporting documentation.
• Review billing documentation to ensure accuracy, completeness, and alignment with customer requirements.
• Reconcile invoice discrepancies and investigate billing issues with customers, vendors, operations, and accounting teams.
• Maintain accurate customer and vendor account records, including charges, payments, credits, and account balances.
• Monitor outstanding invoices and collaborate with Credit and Accounting to support collections and account resolution activities.
• Support month-end and year-end closing activities through accurate billing, documentation, and reconciliations.
• Maintain organized records and provide supporting documentation for internal and external audits.
• Identify and implement process improvements that enhance billing accuracy, efficiency, and internal controls.
• Collaborate with Sales, Operations, Supply Chain, Credit, and Accounting teams to ensure accurate financial transactions and customer invoicing.
• Assist with additional administrative, purchasing, and sales support functions as assigned.
• Maintain punctual, regular, and predictable attendance.

Job description

It’s your time, make it matter. At Peterson, we partner with our customers to build the future. For over 90 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose. Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values. You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Process and validate high-volume supplier invoices, ensuring proper coding, approvals, and compliance with company policies.
• Generate accurate and timely customer invoices based on contractual terms, project milestones, purchase orders, and supporting documentation.
• Review billing documentation to ensure accuracy, completeness, and alignment with customer requirements.
• Reconcile invoice discrepancies and investigate billing issues with customers, vendors, operations, and accounting teams.
• Maintain accurate customer and vendor account records, including charges, payments, credits, and account balances.
• Monitor outstanding invoices and collaborate with Credit and Accounting to support collections and account resolution activities.
• Support month-end and year-end closing activities through accurate billing, documentation, and reconciliations.
• Maintain organized records and provide supporting documentation for internal and external audits.
• Identify and implement process improvements that enhance billing accuracy, efficiency, and internal controls.
• Collaborate with Sales, Operations, Supply Chain, Credit, and Accounting teams to ensure accurate financial transactions and customer invoicing.
• Assist with additional administrative, purchasing, and sales support functions as assigned.
• Maintain punctual, regular, and predictable attendance.

Job SCOPE

This position serves in the capacity of the Billing Specialist – Generator Sales. General discretion and judgment are exercised routinely in the execution of job duties. If errors in judgment or professional execution of responsibilities are made, the consequences to the to the Department can be serious.

Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action.

Minorities, females, veterans, and individuals with disabilities are encouraged to apply.

A drug screen and background check is required.

At Peterson, our vision is to be our customers’ first choice.

We provide a family-oriented environment that promotes safety, personal growth, and professional achievement.

We offer competitive wages, generous benefits, and room to grow within the company.

If you want to work side-by-side with others who are passionate about customer service, consider joining the team!