Billing Specialist/ Freight Biller

Yandell-SCW; Benicia (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with Company Match

Paid Time Off / Sick Leave

FSA/HSA

Job summary

Yandell Companies, headquartered in Benicia, CA, is seeking a detail-oriented Billing Specialist to manage end-to-end invoicing using the McLeod platform. You’ll verify load data, rate agreements, and accompanying documents while ensuring accuracy and timely revenue recognition.

You’ll collaborate with Dispatch, Customer Service, and AR to resolve discrepancies, maintain audit-ready records, and support month-end close activities. On-site role with standard hours and overtime as needed.

Qualifications

• 2+ years of billing experience in transportation or logistics.
• High attention to detail and accuracy in invoicing.
• Strong organizational and time-management skills to handle multiple priorities.

Responsibilities

• Process and generate customer invoices in McLeod based on load data, rate agreements, and supporting documentation.
• Review load details for accuracy and completeness before invoicing goes out.
• Confirm required documents (POD, rate confirmations) are attached and meet client billing standards.
• Monitor unbilled loads and proactively resolve issues to avoid revenue delays.
• Partner with Dispatch, Customer Service, and AR to resolve discrepancies quickly.
• Keep billing records audit-ready and compliant with company policy.
• Upload invoices to customer portals or send via email as required.
• Support billing-related reporting, audits, and process improvements.
• Stay current on customer-specific billing instructions and compliance.

Skills

Billing experience

Attention to detail

Organization & time management

Communication

Problem solving

Excel & Outlook

Education

High school diploma or equivalent

Tools

McLeod LoadMaster

EDI platforms

Job description

About Yandell Companies

Since 1945, Yandell Companies has been a trusted steward for the wine, specialty food, and beverage industries — providing complete, vertically integrated supply chain solutions from the road to the warehouse. Headquartered in Benicia, CA, our family of companies includes Yandell Truckaway, our trucking and freight division, alongside our warehousing and storage operations offering climate-controlled and food-grade storage, inventory management, and 3PL services. Because we're vertically integrated, we're agile — able to support our partners at every step of the supply chain, under one roof and one team. Safety, reliability, and genuine care for our people are at the center of everything we do.

Why Yandell?

If you love the satisfaction of a clean, accurate invoice and thrive when things move fast, we want to talk to you. We're looking for a detail-obsessed Biller who takes real ownership of the billing cycle — someone who doesn't just process invoices, but actively hunts down discrepancies before they become problems. This is a great fit for a billing pro who wants to grow their transportation/logistics expertise on a real TMS platform (McLeod) with a team that will invest in your development.

What You'll Do

• Process and generate customer invoices in McLeod based on load data, rate agreements, and supporting documentation.
• Review load details for accuracy and completeness before invoicing goes out.
• Confirm required documents (POD, rate confirmations, etc.) are attached and meet each client's billing standards.
• Monitor unbilled loads and proactively resolve issues before they delay revenue recognition.
• Partner with Dispatch, Customer Service, and AR to track down missing information and resolve discrepancies fast.
• Keep billing records audit-ready and compliant with company policy.
• Upload invoices to customer portals and/or send via email as required.
• Support billing-related reporting, audits, and process improvement projects.
• Stay current on customer-specific billing instructions and compliance requirements.
• Support month-end close activities tied to revenue and billing.

What You Bring

Must-haves:

• 2+ years of billing experience, ideally in transportation or logistics.
• High attention to detail — you catch what others miss.
• Strong organizational and time-management skills; comfortable juggling multiple priorities under deadline pressure.
• Clear written and verbal communication.
• A problem-solver's mindset for chasing down and resolving discrepancies.
• Comfortable with Microsoft Excel, Outlook, and internal document systems.
• High school diploma or equivalent.

Nice-to-haves:

• Hands-on experience with McLeod Software (LoadMaster module a plus) — no experience? We'll train the right person.
• Familiarity with rate structures, accessorial charges, and transportation documentation.
• Experience with EDI platforms or customer-specific billing portals.
• Post-secondary coursework in Accounting, Business, or related field.

Work Environment

• Office setting with prolonged periods at a desk/computer.
• Occasional extended hours during billing close or high-volume periods.
• This is an on-site, non-exempt (overtime-eligible) position.

Benefits

• Medical, Dental & Vision — base medical plan 100% company-paid for the employee
• FSA/HSA
• 7 Paid Holidays
• Paid Time Off / Sick Leave
• 401(k) with Company Match
• Company-Paid Basic Life Insurance
• Employee Assistance Program
• Additional voluntary benefit programs

Pay Transparency: The anticipated hourly pay range for this position is $24.00–$27.00, based on experience, qualifications, and internal equity. This range reflects the base pay scale for this role and does not include the value of benefits.

Equal Opportunity: Yandell Companies provides equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth and related medical conditions, military or veteran status, immigration status, or any other status protected by applicable federal, state, or local law.

Consistent with the California Fair Chance Act and applicable local ordinances, Yandell Companies will consider qualified applicants with criminal histories for employment.