Billing Specialist — Alarm & Suppression

S&W Contracting Co, LLC.; Barberton (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression to support the Finance team with accurate billings and close processes.

The role requires attention to detail, customer service focus, and the ability to work in a fast-paced environment with several stakeholders. Responsibilities include preparing invoices, compiling reports, updating CRM data, and coordinating with service managers to ensure timely billing and compliance with guidelines.

Qualifications

• High School Diploma or GED is required.
• 3+ years’ experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes is required.
• Experience with Microsoft Office applications is required.

Responsibilities

• Prepare various contract documents.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Gathers required records to compile all information needed for billing.
• Update costumer system inventory in the CRM program for completed billings.
• Enter customer invoices on costumer websites and computes the amount due for customer accounts.
• Process and scan billings for approved invoices.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Review vendor statements and investigate older items.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Assists with the creation of billing summaries for customers without website billing.
• Submit vendor invoices to Accounts Payable for payment
• Prepares credit memorandums to indicate returned or incorrectly billed product or services.
• Posts transactions to accounting records.
• Works with account representatives as needed to prepare and correct invoices.

Skills

Customer service

Attention to detail

Multi-tasking

Billing

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression to support the Finance team with accurate billings and close processes.

The role requires attention to detail, customer service focus, and the ability to work in a fast-paced environment with several stakeholders. Responsibilities include preparing invoices, compiling reports, updating CRM data, and coordinating with service managers to ensure timely billing and compliance with guidelines.