Billing Specialist - Accounting - Indianapolis, IN

American Structurepoint, Inc.; Indianapolis (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Billing Specialist to join their dynamic Accounting team in Indianapolis. This role involves managing monthly client invoicing, ensuring compliance with billing guidelines, and collaborating closely with Project Managers. The ideal candidate will have strong organizational skills, a proven track record in billing, and the ability to thrive in a fast-paced environment. This opportunity offers a chance to contribute significantly to the team's success while enjoying exceptional benefits and a supportive work culture.

Qualifications

• 3+ years of billing experience in invoicing and accounting.
• Ability to manage a large volume of invoices efficiently.

Responsibilities

• Collaborate with Project Managers for accurate billing.
• Prepare and submit draft invoices for review.
• Monitor compliance with client's invoicing guidelines.

Skills

Billing Experience

Invoicing

Accounting Software

Organizational Skills

Team Collaboration

Tools

Deltek Vision

Job description

Billing Specialist - Accounting - Indianapolis, IN

Job Locations

US-IN-Indianapolis

Job ID

2025-2721

Category/Group

Accounting Group

Employment Type

Regular Full-Time

Overview

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Position: Projects Billing Specialist

Group: Accounting

Location: Indianapolis, IN

We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group

Responsibilities

Collaborate with Project Managers/Project Accounting Manager to ensure complex billing
arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of Draft invoices and provide variance analysis to
  Project Managers as requested.
• Coordinate and prepare the monthly distribution of drafts to Project Managers for review
  and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with client's contract and invoicing guidelines are met.
• Complete billing requests as requested by Project Managers.
• Research aging AR balances and provide Project Managers with thoughtful analysis
  regarding best course of action for balances.
• Handle client revision requests, as required in a timely manner.
• Make corrections to time entries as needed.
• Identify any issues/problems with the billing information.
• Review client guidelines and work closely with the Project Accounting Manager to ensure
  compliance with billing guidelines and proper set up of matters; ensuring matters, rates,
  timekeepers and budgets are in place for e-billing prior to invoice submission.
• Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure
  the client invoices are accurate and successfully submitted in a timely manner.
• Update annual billing rates and apply to requested client matters as requested.
• Work closely with Project Managers and Project Accounting Manager to resolve issues with
  rejected invoices.
• Monitor external e-billing websites for invoice updates.
• Provide monthly estimates/accruals for client billing, upon request
• Other duties/projects as assigned

Qualifications

• 3+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
• Experience in Deltek Vision software is a plus
• Proven track record and ability to manage a large monthly volume of invoices
• High organizational skills with ability to remain calm under pressure while working in a fast paced environment
• Enjoys working and contributing to a team environment