Billing Specialist

CFS; Wexford (Allegheny County); Hybrid; USD 50,000 - 60,000; Full time

Job summary

CFS is seeking a detail-oriented Billing Specialist to support billing operations in a higher education environment in Wexford, PA. The role focuses on accurate billing, smooth payment processing, and clear communication with students and families; onsite with hybrid scheduling.

You will generate statements, post to the ledger, perform month-end reconciliations, assist with refunds and 1098-T processing, and respond to inquiries.

Qualifications

• Bachelor’s degree or equivalent; 4+ years in relevant fields.
• 3+ years in accounts receivable, billing, or financial services.
• Higher education experience is a plus.
• Experience with Colleague or similar systems preferred.
• Strong attention to detail and customer service mindset.
• Excellent communication and organizational skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Generate and distribute accurate billing statements.
• Process cash receipts and post to the general ledger.
• Perform month-end reconciliations for accounts and payments.
• Assist with refunds and 1098-T tax form processing.
• Respond to billing inquiries with professionalism.
• Investigate and resolve account discrepancies with internal teams.
• Prepare reports for internal use and compliance records.

Skills

Attention to detail

Customer service mindset

Communication

Organizational skills

Independent work

Education

Bachelor’s degree or equivalent experience

4+ years of relevant experience

Tools

Colleague

Job description

Overview

Our client is seeking a detail-oriented Billing Specialist to support billing operations within a higher education environment. This role plays an important part in ensuring accurate billing, smooth payment processing, and clear communication with students and families.

Position Details

• Salary: $50,000–$60,000
• Location: Wexford, PA 15090
• Schedule: Onsite

Why You'll Love This Role

• Opportunity to contribute to meaningful, student-focused work
• Collaborative and supportive finance team
• Stable organization with long-term growth potential
• Hybrid schedule offering strong work-life balance, with at least 2 days onsite per week

Billing Specialist Responsibilities

• The Billing Specialist will generate and distribute accurate billing statements
• Process cash receipts and post transactions to the general ledger
• The Billing Specialist will perform month-end reconciliations for accounts and payments
• Assist with refunds and annual tax form processing, including 1098-T forms
• Respond to billing inquiries from students and families with professionalism and clarity
• Investigate and resolve account discrepancies while partnering with internal departments
• Prepare reports for internal use and compliance requirementsMaintain accurate financial records and documentation

Qualifications Of The Billing Specialist Role

• Bachelor’s degree or equivalent experience, with 4+ years of relevant experience
• 3+ years of experience in accounts receivable, billing, or financial services
• Higher education experience is a plus
• Experience with Colleague or similar higher education systems preferred
• Strong attention to detail and a customer service-oriented mindset
• Excellent communication and organizational skills
• Ability to work independently and effectively manage competing priorities