Billing Specialist

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

On-site fitness facility

Generous benefits

Job summary

Hawthorne Lane, a friendly Washington, DC law firm, seeks a proactive Billing Specialist to deliver full-cycle billing support in a busy practice. You will collaborate with attorneys, clients, and staff to ensure accurate, timely invoices and compliant time entries.

Ideal candidates have legal billing experience, strong communication, and meticulous attention to detail. The role offers a hybrid schedule, generous benefits, and opportunities to grow within a collaborative, client-focused firm.

Qualifications

• Experience with full-cycle legal billing and billing software.
• Excellent written and verbal communication; team and independent work.
• Strong attention to detail and ability to meet deadlines.
• Familiarity with Serengeti, CounselLink, and LEDES formats.

Responsibilities

• Maintain knowledge of client guidelines and firm policies for compliant time entries.
• Provide full-cycle billing support via electronic billing and monthly invoices.
• Draft and review monthly fee statements, interim fee applications, budgets, and billing records.
• Ensure accurate and timely billing; respond to inquiries promptly.
• Maintain organized, accessible billing records.
• Flexible to work moderate overtime to meet deadlines.

Skills

Legal billing experience

Communication skills

Deadline-driven

Time management

Tools

Serengeti

CounselLink

LEDES formats

Job description

A friendly and established Washington, DC law firm is seeking a proactive, highly organized, eager-to-learn, legal professional to join their growing team. As the Billing Specialist, you will play a pivotal role providing full-cycle billing support to a busy legal practice while collaborating closely with attorneys, clients, and internal stakeholders. If you are someone who has exceptional communication skills, enjoys detailed, process-oriented projects, and is looking for an environment that promotes growth,

Key Responsibilities:

• Maintain thorough knowledge of client guidelines and firm policies to ensure all time entries are compliant with relevant rules and regulations.
• Provide full-cycle billing support through electronic billing and regular monthly invoices.
• Assist with drafting, reviewing, and revising various documentation including monthly fee statements, interim fee applications, client budgets, and billing records/reports.
• Ensure accuracy and timely billing, responding promptly to incoming requests and inquiries.
• Maintain organization and accessibility of billing records.
• Flexible to work moderate overtime as needed to meet deadlines.

Why You’ll Love Working Here:

• Beautiful new office space, casual dress code, and a warm office culture that emphasizes collaboration.
• Hybrid work model provides flexibility to work from home twice a week.
• Generous benefits, competitive salary, and an on-site fitness facility.

What We’re Looking For:

• Legal Billing Experience. You have strong familiarity with the entire legal billing cycle and have previously worked with billing and accounting software systems including Serengeti, CounselLink and LEDES file formats. Prior paralegal or legal secretary experience is preferred.
• Communication is key. You have excellent communication skills and work well both independently and as part of a team. Maintaining clear and efficient communication internally and externally is essential to success in this role.
• Deadline-driven, detail-driven. You have an eye for accuracy and thrive in a deadline-centered environment. No details go unnoticed and no deadlines fall through.
• Time-aware. You are well organized and prioritize work seamlessly, adapting without issue as needed.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.