Billing Specialist

Ascension Global Staffing & Executive Search; United States; Remote; USD 30,000 - 45,000; Part time

Benefits offered by this job

Remote work

Flexible schedule

Job summary

Ascension Global Staffing & Executive Search is seeking a part-time Billing Specialist for a fully remote role with a respected law firm. You will own the firm's billing cycle in AbacusLaw, from time entry review to collections, ensuring invoices are accurate and compliant.

The role offers flexible hours and the ability to work from home. The ideal candidate has 3+ years of legal billing experience, strong numerical accuracy, and proficiency in Excel and Outlook.

Qualifications

• 3+ years of legal billing experience in a law firm.
• Experience with AbacusLaw required.
• Strong attention to detail and accuracy with numbers.
• Proficiency in Excel and Outlook.
• Ability to work independently and meet monthly deadlines.
• Discretion with confidential information.

Responsibilities

• Manage full billing cycle in AbacusLaw from time entry to payment posting.
• Prepare and distribute pre-bills for attorney review.
• Review time entries for accuracy and compliance.
• Process client payments, write-downs, and reconcile AR.
• Record trust deposits and conduct monthly three-way reconciliations.
• Monitor aging reports and communicate with clients about billing questions.
• Maintain billing rates and client matter setup in AbacusLaw.
• Prepare billing, collections, and AR reports.
• Support LEDES e-billing and client portals.
• Identify opportunities to improve billing accuracy and collections.

Skills

Detail-oriented

Independent worker

Professional communication

Discretion

Numbers accuracy

Time management

Tools

AbacusLaw

Excel

Outlook

LEDES e-billing

Job description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Ascension Global Staffing & Executive Search is partnering with a respected law firm to find an experienced, detail-oriented Billing Specialist for a part-time, fully remote role.

The Billing Specialist will own the firm's billing cycle from time entry review through collections, working primarily in AbacusLaw. This is an ideal role for a seasoned legal billing professional who wants meaningful, steady work with a flexible schedule from home.

You will work closely with attorneys and firm administration to make sure every invoice is accurate, timely, and compliant with client and trust accounting requirements.

Key Responsibilities

• Manage the full billing cycle in AbacusLaw, including time and expense entry review, pre-bill generation, final invoicing, and payment posting.
• Prepare and distribute pre-bills to attorneys for review, track edits and approvals, and finalize invoices on the firm's monthly billing schedule.
• Review time entries for accuracy, completeness, and compliance with client billing guidelines and engagement terms.
• Process and post client payments, adjustments, write-downs, and write-offs, and reconcile accounts receivable.
• Record trust (IOLTA) deposits and disbursements, apply retainers to invoices, and support monthly three-way trust reconciliation.
• Monitor aging reports, follow up on outstanding balances, and communicate professionally with clients about billing questions.
• Maintain billing rates, matter setup, and client billing information in AbacusLaw.
• Prepare billing, collections, and AR reports for attorneys and firm administration.
• Support e-billing submissions (LEDES format) and client portal uploads where required.
• Identify opportunities to improve billing accuracy, turnaround time, and collections.

Required Qualifications

• Hands-on experience with AbacusLaw, including its time entry, billing, and trust accounting functions. This is a must-have for the role.
• 3 or more years of legal billing experience in a law firm setting.
• Working knowledge of trust accounting principles and IOLTA rules.
• Strong attention to detail and a high degree of accuracy with numbers.
• Ability to work independently, meet monthly billing deadlines, and manage priorities without daily supervision.
• Clear, professional written and verbal communication with attorneys and clients.
• Proficiency in Microsoft Excel and Outlook.
• Absolute discretion with confidential client and financial information.

Preferred Qualifications

• Experience with LEDES e-billing and client billing portals.
• Familiarity with QuickBooks or another general ledger system that integrates with AbacusLaw.
• Experience supporting a small or midsize law firm.
• Bilingual in English and Spanish.

Remote Work Requirements

• A private, quiet workspace suitable for handling confidential client and financial information.
• Reliable high-speed internet and a current computer able to run AbacusLaw remotely.
• Availability during core weekday business hours, Eastern Time, with added flexibility around month-end billing.
• Comfort with secure remote access tools, video meetings, and firm communication platforms.