Billing Specialist

Melton Truck Lines; Tulsa (OK); On-site; USD 22,000 - 30,000; Full time

Job summary

Melton Truck Lines in Tulsa, OK seeks a reliable Billing Associate to process BOLs, invoice and mail bills, and rate loads for timely freight invoices.

You will collaborate with RVI, audit queries, and maintain fuel and contract data in AS400, while printing daily reports. Proficiency with Excel, Outlook, and Word is expected to ensure accurate billing.

Qualifications

• Attention to detail and teamwork are essential.
• Proficiency with Excel, Outlook, and Word is expected.

Responsibilities

• Process and complete workbaskets from documents routed from RVI.
• Audit queries daily before billing and releasing loads to print.
• Enter contracts in the AS400 system.
• Print and mail bills daily.
• Update fuel in AS400 for customers daily/weekly.
• Rate all loads and verify rates on audit reports.
• Coordinate with marketing on missing rates and contracts.
• End of month tasks: ensure loads are rated/estimated for close.

Skills

Detail oriented

Team-work

Tools

Excel

Outlook

Word

Job description

Billing Associates process all BOL’s daily, invoice and mail all bills daily, rate all loads and inquire about missing rates to prepare freight invoices in a timely manner.

Essential Duties and Responsibilities:

• Work with RVI and index all documents received through this system throughout the day.
• Process and complete your workbaskets from all the documents that was routed from RVI.
• Send to print all loads from reports prepared by manager for the day.
• Audit all queries daily before we complete the billing process and releasing loads to print.
• Check all loads on the Audit reports to ensure correct rates prior to releasing bills to print.
• Fold and mail out all bills printed for the day.

Rating:

• Process all one-times agreements, and load-sheets that marketing brings to us daily.
• Run queries and down load rating report daily.
• Rate all loads from your report daily.
• Update all fuel as it comes to you on a daily/weekly basis.
• Print and update all new contracts and ensure the system has correct fuel set up in the AS400 for each customer.
• Daily check query for all missing rates and update those loads.
• Send emails and inquiry to marketing about missing rates or problems with contracts that you may have.
• Work with any loads that have special things that may need to be done to process before we can receive payments. Example USBank.
• End of Month – make sure all loads are rated/or estimated for closing if you do not have rates.
• Do all allocations before we end the month at closing time.
• Entering contracts in the AS400 system.

Others:

• Basic knowledge of Excel, Outlook, and Word
• Detail oriented
• Team-work

Equal Opportunity Employer
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