Billing Specialist

Steadfast Alliance; San Antonio (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Steadfast Contractors Alliance is seeking a detail-oriented Billing Specialist to join our Accounts Receivable team in San Antonio, Florida. You will be responsible for accurate invoicing, maintaining billing records, and supporting timely customer billing across divisions.

The ideal candidate will have experience in billing/AR, strong communication skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Experience in billing, accounts receivable, or accounting support.
• Strong attention to detail and accuracy.
• Proficient with spreadsheets and business software.
• Familiarity with QuickBooks, NetSuite or builder portals preferred.

Responsibilities

• Prepare and process customer invoices accurately and timely.
• Verify billing information and supporting documentation.
• Submit invoices via customer portals and billing platforms.
• Maintain organized billing records in company systems.
• Communicate with internal teams to resolve discrepancies.
• Assist with accounts receivable reporting and collections as needed.
• Follow procedures, deadlines, and internal controls.
• Collaborate with AR team to improve processes.
• Support additional billing and administrative tasks as needed.

Skills

Billing and AR experience

Attention to detail

Time management

Communication skills

Independent work

Tools

QuickBooks

NetSuite

Buildertrend

Builder billing portals

Job description

Billing Specialist

Department: Accounts Receivable(AR)
Company: Steadfast Contractors Alliance
Location: San Antonio, Florida
Employment Type: Full-Time
Position Overview

SteadfastContractors Alliance is seeking a detail-oriented, organized, and dependableBilling Specialist to join our Accounts Receivable (AR) team. This position plays an important role in maintaining accurate billing records, supporting timely customer invoicing, and ensuring efficient billing operations across multiple company divisions.

The ideal candidate is proactive, comfortable working in a fast-paced environment, and committed to accuracy, communication, and teamwork. We are looking for someone who takes ownership of their responsibilities while contributing to the overall success of the AR department.

Key Responsibilities

• Prepare, review, and process customerinvoices accurately and in a timely manner.
• Verify billing information, supportingdocumentation, pricing, and applicable customer requirements.
• Submit invoices through customerportals and other designated billing platforms.
• Maintain organized and accuratebilling records within company systems.
• Communicate with internal departmentsto resolve billing discrepancies and obtain missing information.
• Monitor billing progress and assistwith following up on outstanding or incomplete invoices.
• Assist with account research, invoicecorrections, and billing-related inquiries.
• Support accounts receivable reporting,reconciliation, and collection efforts as needed.
• Follow established procedures,deadlines, and internal controls.
• Collaborate with fellow AR teammembers to improve processes, share knowledge, and maintain consistentdepartment standards.
• Assist with additional billing andadministrative responsibilities as business needs require.

Qualifications

• Previous experience in billing,accounts receivable, accounting support, or a related administrative rolepreferred.
• Strong attention to detail andcommitment to accuracy.
• Proficiency with computers,spreadsheets, and business software.
• Experience with QuickBooks, NetSuite,Buildertrend, and builder billing portals is preferred but not required.
• Ability to organize multiple tasks,prioritize deadlines, and manage time effectively.
• Strong written and verbalcommunication skills.
• Problem-solving skills and the abilityto research and resolve discrepancies.
• Ability to work independently whilecontributing positively to a collaborative team environment.
• Willingness to learn company-specificsystems, procedures, and customer billing requirements.