Billing Specialist

Creative Financial Staffing, LLC; Portland (OR); Remote; USD 60,000 - 72,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Billing Specialist for a 100% remote role focused on government contracts. You will prepare, format, and submit high-volume invoices for state and local agencies, while maintaining accurate records in Deltek Vantagepoint/Vision and supporting audits.

The ideal candidate has 2+ years of government billing experience, strong Excel skills, and can work standard EST business hours. A pre-employment drug screen is required.

Qualifications

• 2+ years of government contract billing experience.
• Experience with Deltek Vantagepoint or Deltek Vision.
• Proficient in Microsoft Excel for complex billing spreadsheets.
• Must pass pre-employment drug screening.
• Ability to work Eastern Standard Time (EST) business hours.

Responsibilities

• Prepare and submit complex state and local government contract invoices in accordance with contract requirements.
• Compile supporting documentation and verify compliance.
• Format, review, and reconcile multi-page invoice packages using Excel.
• Maintain invoice records, contract modifications, and billing histories in Deltek Vantagepoint/Vision.
• Prioritize daily invoicing tasks to clear backlogs and meet deadlines; resolve discrepancies.
• Compile invoice backups for audits and generate billing status reports.

Skills

Billing & Invoicing

Attention to detail

Time management

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Excel

Job description

Billing Specialist – 100% Remote for candidate with Deltek Software experience
About the Role

This position serves as a core billing professional for a growing government contractor. Reporting to accounting and finance leadership, the Billing Specialist is responsible for preparing, formatting, and submitting high-volume, complex contract invoices for state and local government entities.

This position operates 100% remotely for qualified candidates proficient in required ERP systems, provided they can maintain standard Eastern Standard Time (EST) business hours.

Key Responsibilities

• Government Billing & Invoicing: Prepare and submit complex state and local government contract invoices in strict accordance with contract requirements and agency-specific submission guidelines.

• Documentation & Verification: Compile and audit supporting documentation, including timecards, expense backup, and special agency forms, ensuring all expenses meet contract compliance standards.

• Data Reconciliations: Format, review, and reconcile multi-page invoice packages (100–200+ pages) utilizing advanced Microsoft Excel functions.

• ERP System Maintenance: Maintain invoice records, contract modifications, and billing histories within Deltek Vantagepoint/Vision.

• Task Management & Resolution: Prioritize daily invoicing tasks to clear billing backlogs and meet tight agency submission deadlines; research and resolve billing discrepancies proactively.

• Audit Support & Reporting: Compile invoice backup documentation for internal and external audits; generate reporting on billing status, collection metrics, and project funding utilization for leadership.

Requirements

• 2+ years of hands-on billing and invoicing experience within a government contracting environment.

• Direct working knowledge and proficiency with Deltek Vantagepoint or Deltek Vision ERP software.

• Solid proficiency in Microsoft Excel for auditing and formatting complex billing spreadsheets.

• Successful completion of a pre-employment drug screening.

• Schedule requirement: Must be able to work standard Eastern Standard Time (EST) business hours.

Preferred Qualifications

• Experience with state department of transportation billing requirements.

• Candidates with senior-level billing experience, including billing team leads or billing managers, are strongly encouraged to apply.

Compensation & Benefits

• Annual Base Salary: $60,000 – $72,000 per year (commensurate with experience)

• Work Location: 100% Remote (for candidates with required government billing and Deltek experience)

• Schedule: Standard Eastern Standard Time (EST) business hours

• Career Growth: Collaborative, growth-oriented environment with supportive leadership and career development opportunities