Billing Specialist

Gallagher Recruiting LLC; Oakland (CA); On-site; USD 52,348 - 63,369; Full time

Benefits offered by this job

Full health, dental, and vision coverage

401(k) with employer match

Onsite gym

Generous PTO

Collaborative culture

Job summary

A respected legal firm in Oakland is seeking a Billing Specialist to manage the full billing and collections process. This role requires 3–5 years of experience in billing or accounting, preferably within a professional services environment. Key responsibilities include managing pre-bills, processing payments, and maintaining trust accounts. The ideal candidate is organized, proactive, and skilled in Clio Manage and QuickBooks. The firm offers competitive pay, health benefits, and a supportive culture.

Qualifications

• 3–5 years of billing, bookkeeping, or accounting experience.
• Strong skills in Clio Manage, QuickBooks Online, and LawPay.
• Comfort with trust accounting rules is a plus.

Responsibilities

• Review and polish time entries daily with attorneys.
• Generate and finalize weekly pre-bills and invoices.
• Handle trust accounting, retainer applications, and payment processing.
• Manage accounts receivable and overdue invoices.
• Reconcile everything month-end and assist with client inquiries.

Skills

Billing experience

Bookkeeping

Clio Manage proficiency

QuickBooks Online familiarity

LawPay experience

Trust accounting knowledge

Strong organization skills

Communication skills

Proactive attitude

Tools

Clio Manage

QuickBooks Online

LawPay

Job description

Gallagher Recruiting LLC provided pay range

This range is provided by Gallagher Recruiting LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$38.00/hr - $46.00/hr

Direct message the job poster from Gallagher Recruiting LLC

Are you a numbers‑savvy, detail‑obsessed professional who loves bringing order to chaos? We’re a highly regarded, plaintiff‑side real estate litigation firm in Oakland (with a second office in Southern California) and we’re growing fast. Our team is tight‑knit, supportive, and genuinely fun to work with — people regularly say this is the best culture they’ve ever experienced in law (or anywhere, really!).

We’re searching for a Billing Specialist to own the full billing, trust accounting, and collections process in our Oakland office. This is a true “wear multiple hats” role where your work directly supports our attorneys and keeps everything running smoothly.

What you’ll do:

• Review and polish time entries daily (working directly with attorneys)
• Generate, edit, and finalize weekly pre‑bills and invoices in Clio Manage
• Handle trust accounting, retainer applications, and payment processing (LawPay)
• Manage A/R, follow up on overdue invoices, and prepare reports in QuickBooks
• Reconcile everything month‑end and assist with client billing inquiries
• Be the go‑to person to keep our billing clean, compliant, and on time

What you bring:

• 3–5 years of billing, bookkeeping, or accounting experience (law firm is great, but NOT required — we’re very open to sharp candidates from professional services, tech, or any detail‑heavy industry)
• Strong skills (or quick learner) in Clio Manage, QuickBooks Online, and LawPay — or very similar platforms
• Comfort with trust accounting rules is a plus (we’ll train the right person on CA specifics)
• Rock‑solid organization, communication, and follow‑through
• A proactive, no‑ego attitude and a sense of humor

We offer:

• $38–$46 per hour (full‑time, onsite in Oakland with some flexibility after onboarding)
• Full health, dental, and vision coverage
• 401(k) with employer match
• Onsite gym + other great perks
• Generous PTO and paid holidays
• An actual amazing culture — collaborative, zero drama, and people who truly care about each other and the work we do

If you’re someone who gets a kick out of making complex billing look easy, loves being part of a winning team, and wants to work somewhere that values you as a whole person… let’s talk!

DM me or send your resume to [e-mail] — happy to answer any questions. Confidential search — firm name revealed only to qualified candidates.

Seniority level

Associate

Employment type

Full‑time

Job function

Finance

Industries

Law Practice