Billing Specialist

Wasteology; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

You will manage multiple work order and CRM systems, resolve discrepancies, and deliver high‑quality service to clients and vendor partners, contributing to continuous process improvement in a fast‑paced environment.

Qualifications

• Experience with multiple work order systems and ERP systems (<140 chars)
• Ability to process high volumes of data into accurate outputs (<140 chars)
• Strong critical thinking and problem-solving skills (<140 chars)
• Excellent attention to detail and data accuracy (<140 chars)
• Versatility and adaptability for changing tasks (<140 chars)
• Strong organizational and time-management skills (<140 chars)
• Thrives in a fast-paced, deadline-driven environment (<140 chars)
• Knowledge of the industry is a plus (<140 chars)

Responsibilities

• Prepare and process client invoices in concurrence with vendor bills (<140 chars)
• Manage work order tracker for multiple clients with client-specific provisions (<140 chars)
• Maintain invoicing ownership for multiple clients within territories (<140 chars)
• Process invoice discrepancy corrections as necessary (<140 chars)
• Ensure efficient invoice entry in CRM and third-party systems (<140 chars)
• Post totals, invoice numbers and account numbers in AP ledger log (<140 chars)
• Answer inquiries regarding account details, invoices or payments (<140 chars)
• Apply QA verification of costs for client invoicing and vendor billing (<140 chars)
• Deliver exceptional customer service to clients and vendor partners (<140 chars)
• Ensure procedures comply with company standards and deadlines (<140 chars)
• Collaborate with team members to improve department processes (<140 chars)

Skills

ERP systems

Work order systems

Data processing

Attention to detail

Time management

Communication

Problem solving

Adaptability

Tools

CRM

ERP systems

Work order systems

Job description

The Billing Specialist is responsible for accurately preparing, processing, and reconciling client invoices and vendor bills across assigned territories while ensuring compliance with company accounting standards and deadlines. This role manages multiple work order systems and client‑specific billing provisions, maintains invoice data integrity within CRM and third‑party platforms, and resolves invoicing discrepancies efficiently. The Billing Specialist serves as a key point of contact for internal teams, clients, and vendor partners, delivering high‑quality customer service while supporting continuous process improvement in a fast‑paced, deadline‑driven environment aligned with Wasteology’s commitment to excellence, accountability, and long‑term partnerships.

Essential Functions

Prepare and process client invoices in concurrence with vendor bills

• Manage work order tracker for multiple clients with specific provisions unique to each client
• Maintain ownership of invoicing multiple clients within assigned territories efficiently and accurately
• Process client and vendor invoice discrepancy corrections as necessary
• Ensure efficient invoice entry process in CRM and 3 rd party work order systems
• Post total amounts due, invoice numbers and account numbers in AP ledger log
• Answer external and internal questions regarding account details, client invoices or vendor payments
• Apply quality assurance verification of cost of client invoicing and vendor billing
• Deliver exceptional customer service to our clients and vendor partners
• Ensure accounting procedures comply with company standards involving both external and internal deadlines
• Collaborate with team members to maintain process improvements within the department

Non‑Essential Functions

• Must possess the ability to communicate effectively with all levels of management, employees and outside contacts
• Participate in professional development, educational activities and attend staff meetings

Qualifications

• Experience working with multiple work order systems and ERP systems
• Experience processing multiple inputs of data to create a single, combined output
• Strong critical thinking skills and problem-solving skills
• Excellent attention to detail and commitment to data accuracy
  
• Versatility and adaptability
• Strong organizational and project/time management skills
• Ability to thrive in a fast paced, deadline driven, research intensive environment
• Knowledge of the industry is a plus

Location

Wasteology Headquarters – 3939 Shelbyville Road, Suite 301, Louisville, KY 40207