Billing Specialist

Ledgent, Inc.; Lawrence (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

Ledgent, Inc. in Lawrence, MA is seeking a dependable Billing Specialist to join our growing team. The role focuses on monthly invoicing, accounts receivable support, and a variety of administrative tasks, requiring strong organization and communication.

The ideal candidate will have experience in billing or accounts payable, proficiency with Excel and QuickBooks, and the ability to manage multiple priorities in a collaborative environment. A Bachelor's degree is preferred but not required.

Qualifications

• Bachelor's degree preferred, but not required.
• Previous billing experience preferred.
• Accounts Payable experience is a plus.
• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications.
• QuickBooks experience is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple deadlines simultaneously.

Responsibilities

• Generate and distribute monthly client invoices using QuickBooks and Excel
• Collect, review, and organize vendor invoices for billing purposes
• Create and send electronic invoices to clients
• Process incoming payments and support accounts receivable functions
• Maintain accurate records and filing systems for paid and outstanding invoices
• Assist with billing-related reporting and documentation
• Support general administrative and business operations as needed
• Communicate with internal teams and clients to resolve billing-related inquiries

Skills

Strong written and verbal comms

Excellent organizational skills

Ability to prioritize tasks

Self-motivated and team player

Education

Bachelor's degree preferred

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

We are seeking a dependable and detail-oriented Billing Specialist to join a growing team. This position is responsible for managing monthly invoicing, supporting billing and accounts receivable activities, and assisting with a variety of administrative and business functions. The ideal candidate is someone with strong organizational and communication skills who enjoys working in a collaborative environment, takes ownership of their work, and can manage multiple priorities effectively. Previous experience in billing and/or accounts payable is highly preferred.

Key Responsibilities

• Generate and distribute monthly client invoices using QuickBooks and Excel
• Collect, review, and organize vendor invoices for billing purposes
• Create and send electronic invoices to clients
• Process incoming payments and support accounts receivable functions
• Maintain accurate records and filing systems for paid and outstanding invoices
• Assist with billing-related reporting and documentation
• Support general administrative and business operations as needed
• Communicate with internal teams and clients to resolve billing-related inquiries

Qualifications

• Bachelor's degree preferred, but not required
• Previous billing experience preferred
• Accounts Payable experience is a plus
• Proficiency in Microsoft Excel, Word, and other Microsoft Office applications
• QuickBooks experience is a plus
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple deadlines simultaneously
• Self-motivated with the ability to work independently and as part of a team
• Strong customer service and problem-solving skills

Ideal Candidate

We are ultimately looking for good people with good skills and a strong work ethic. Candidates with a background in Billing and/or Accounts Payable will be especially attractive. Strong communication skills are highly valued, as there may be opportunities to take on additional responsibilities based on experience and aptitude.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.