Billing Specialist

US Multimodal Group; Illinois; On-site; USD 45,000 - 65,000; Full time

Job summary

U.S. Multimodal Group is seeking a detail-oriented Billing & Audit Representative to join our team. You will review, audit, and process billing transactions to ensure accuracy, compliance, and timely invoicing, working closely with carriers and customers.

The role requires strong analytical skills, accuracy, and the ability to collaborate with internal teams in a fast-paced logistics environment. E-Verify and background checks are part of employment requirements.

Qualifications

• Experience in transportation, logistics, freight operations or accessorial billing.
• Strong analytical, problem-solving, and negotiation skills.
• Proficiency with TMS, ERP, and Excel.
• Experience managing carrier relationships and cost-control initiatives.

Responsibilities

• Manage all transportation-related accessorial charges, including detention, layover, driver assist, lumper fees, stop-offs, re-delivery fees, fuel surcharges, and other supplemental transportation costs.
• Review, validate, and approve accessorial invoices and billing requests.
• Ensure accessorial charges comply with customer contracts, carrier agreements, and company policies.
• Resolve discrepancies and disputes related to accessorial charges.
• Serve as the primary point of contact for accessorial-related issues with carriers and customers.
• Audit accessorial charges to ensure accuracy and fairness.
• Maintain positive working relationships with transportation providers and internal stakeholders.
• Support contract negotiations by providing historical accessorial data and insights.
• Develop standard operating procedures (SOPs) for managing and approving accessorial charges.
• Collaborate with Operations, Finance, Customer Service, and Transportation teams to improve efficiencies.
• Maintain accurate records of all approved accessorial charges and supporting documentation.
• Ensure compliance with company policies, transportation regulations, and customer requirements.
• Support internal and external audits related to transportation and billing activities.

Skills

Analytical skills

Negotiation skills

Attention to detail

Collaboration

Communication

Tools

TMS

ERP systems

Excel

Billing software

Job description

INTERNAL JOB POSTING

ABOUT US:

U.S. Multimodal Group (USMMG) is a company that specializes in providing comprehensive transportation and logistics solutions. The company operates across various modes of transport including truckload and intermodal, offering a seamless and integrated service to ensure efficient and timely delivery of goods. Its expertise lies in coordinating and managing complex logistics operations, catering to diverse client needs with customized solutions. By leveraging advanced technology, strategic planning, and a vast network of resources, U.S. Multimodal aims to optimize supply chains, reduce operational costs, and enhance overall customer service in the transportation sector.

Larrys Cartage Co, Inc. operates as a subsidiary of U.S. Multimodal Group (USMMG).

Must be legally authorized to work in the United States. Employment eligibility will be verified through E-Verify, and a background check is required.

JOB SUMMARY:

We are seeking a detail-oriented and organized Billing & Audit Representative to join our team. This role is responsible for reviewing, auditing, and processing billing transactions to ensure accuracy, compliance, and timely invoicing. The ideal candidate will have strong analytical skills, a commitment to accuracy, and the ability to work collaboratively with internal teams and customers.

Key Responsibilities

Accessorial Management

• Manage all transportation-related accessorial charges, including detention, layover, driver assist, lumper fees, stop-offs, re-delivery fees, fuel surcharges, and other supplemental transportation costs.
• Review, validate, and approve accessorial invoices and billing requests.
• Ensure accessorial charges comply with customer contracts, carrier agreements, and company policies.
• Resolve discrepancies and disputes related to accessorial charges.

Carrier & Customer Management

• Serve as the primary point of contact for accessorial-related issues with carriers and customers.
• Audit accessorial charges to ensure accuracy and fairness.
• Maintain positive working relationships with transportation providers and internal stakeholders.
• Support contract negotiations by providing historical accessorial data and insights.

• Develop standard operating procedures (SOPs) for managing and approving accessorial charges.
• Collaborate with Operations, Finance, Customer Service, and Transportation teams to improve efficiencies.

Compliance & Documentation

• Maintain accurate records of all approved accessorial charges and supporting documentation.
• Ensure compliance with company policies, transportation regulations, and customer requirements.
• Support internal and external audits related to transportation and billing activities.

Qualifications Required

• Experience in transportation, logistics, freight operations, carrier management, or accessorial billing is Preferred
• Strong understanding of transportation and logistics operations.
• Experience managing carrier relationships and cost-control initiatives.
• Proficiency with Transportation Management Systems (TMS), ERP systems, and Microsoft Office Suite, particularly Excel.
• Strong analytical, problem-solving, and negotiation skills.

Please note that we do not offer visa sponsorship or immigration support for this position. Applicants must be independently legally authorized to work in the United States without current or future employer sponsorship. Employment eligibility will be verified through E-Verify, and a background check is required if one was not completed upon original hire.

Equal Opportunity Statement:

U.S. Multimodal is an Equal Opportunity Employer and we are committed to fostering a safe and friendly workplace. All qualified individuals are encouraged to apply.