Billing Specialist

Jones Law Firm, PC; Greenwood Village (CO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Jones Law Firm, PC is seeking an experienced Billing and Collections Specialist to manage all billing and payments. The role emphasizes accuracy in timekeeping, invoicing, and maintaining strong client relationships.

The ideal candidate has at least two years of assistive experience in a professional services setting, preferably law, and can navigate various accounting software. A collaborative team environment and standard office schedule are offered.

Qualifications

• Two years of experience as an assistant in a professional services business, preferably in a law firm.
• Comfort with various accounting software.
• Strong attention to detail and communication skills.

Responsibilities

• Review case management and time/billing system daily.
• Generate and edit pre-bills bi-weekly or monthly.
• Prepare and generate final invoices and send to clients per policy.
• Process payments in accordance with policies and schedules.
• Manage retainer/trust accounts, auto-replenishment, and installments.
• Oversee accounts receivable collections and case withdrawal process.
• Address client questions about billing and payment to preserve relationships.
• Issue refunds with the Director of Business Operations.

Skills

Detail orientation

Critical thinking

Business writing

Education

Associate degree

Job description

Jones Law Firm is seeking an experienced and professional candidate for our Legal Billing and Collections Specialist position.

We offer a close-knit, family-oriented team environment where every employee matters. We care about your goals personally and professionally. This is your opportunity to switch to a nourishing work environment where you feel welcomed every day.

Position Summary

The Billing and Collections Specialist will be responsible for all processes and systems related to:

• Legal billing
• Accepting payments
• Collections of accounts receivables

The ideal candidate will be reliable, organized, and have a strong work ethic.

Duties and Responsibilities

• Review case management and time/billing system daily
• Generate and edit pre-bills bi-weekly/monthly
• Prepare and generate final invoices and send them to clients in accordance with the Firm’s policies and procedures for timekeeping, billing, and expense tracking
• Process payments in accordance with the Firm’s policies and schedules for accepting payments
• Manage the retainer/trust accounts, auto-replenishment, and installment payments
• Oversee A/R collections and case withdrawal process
• Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues and save relationships
• Work with the client and the Director of Business Operations to issue refunds

Requirements

• An associate degree is required

The ideal candidate must be able to demonstrate:

• High attention to detail
• Critical thinking
• Business writing

Must have at least two years of experience as an assistant in a professional service business, preferably in a law firm, and be comfortable with various types of accounting software

Why Join Us?

Our office environment is congenial, drama free, work/life/balance oriented, and we are growing rapidly. Come join an exciting team at an exciting time.

• 401(k)
• Health insurance
• Paid time off

Schedule

• Monday to Friday

Supplemental Pay

Experience

• Professional billing: 2 years (Preferred)