Billing Specialist

THE UPCOUNTY HUB INC; Germantown (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

The Upcounty Hub is seeking a Billing Coordinator to manage daily financial information, administration functions, and accounting systems. You will oversee bills, maintain records, and prepare reports for leadership and funders.

You will coordinate IRS 990 filings, state tax exemptions, renewals, and contracts, while ensuring confidentiality and accuracy in a non-profit environment. Collaboration with COO and accounting firm is essential.

Qualifications

• At least one year of financial accounting experience.
• Proficiency in MS Office with strong spreadsheet analysis.
• Proficiency in QuickBooks accounting software.
• Excellent written and oral communication and ability to work in a team.

Responsibilities

• Oversee daily financial and accounting functions and safekeep records.
• Ensure accurate and timely processing of daily bills.
• Coordinate IRS 990 filings and state tax exemptions.
• Manage contracts, licenses, and renewals, including insurance.
• Create financial reports for leadership and board when requested.
• Serve as point of contact for vendors and manage invoices.

Skills

MS Office

Analytical skills

Communication

Teamwork

Tools

QuickBooks

Job description

POSITION OVERVIEW:

The HUB Billing Coordinator will be responsible for the daily management and integrity of financial information, administration functions, and accounting systems for the organization.

JOB DUTIES AND RESPONSIBILITIES:

• Oversee daily financial and accounting functions and maintain safekeeping of The Hub’s financial records and contracts.
• Oversee and ensure the accurate and timely processing of daily bills.
• Develop and implement cost savings and risk-reduction measures
• Coordinate the process of filing IRS 990, state sales and use tax exemptions, and any other state filing.
• Responsible for all insurance, contracts, and licenses, including timely renewals, administration, and payment.
• Scan bills and invoices and classify them according to the corresponding grants.
• Create financial reports for leadership and the board when requested.
• Attend team meetings with HUB staff as needed.
• Report to the COO and the Accounting Firm on a regular basis.
• Maintain an internal database of details of service.
• Prepare reports as requested for internal records and funders.
• Be the point of contact for vendors and be responsible for in putting all invoices.
• Create and maintain current resource materials.
• All other duties as assigned.

PHYSICAL REQUIREMENTS:

• Sit, stand, walk, and work at a computer, relative to an office environment
• Ability to lift up to 50 lbs.

EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• At least one year of financial accounting experience and a level of familiarity with payroll processing (preferably in a non-profit or performing arts environment)
• Proficiency in MS Office with superior spreadsheet and analytical skills.
• Proficiency in QuickBooks Accounting Software.
• Excellent written and oral communication skills.
• Excellent interpersonal skills.
• Ability to work independently and in a team-based environment.
• Effective communication skills, verbal and written.
• Demonstrated ability to maintain confidentiality and discretion when required.
• Excellent organizational skills with attention to detail and the ability to handle multiple tasks simultaneously.
• Detail-oriented with exceptional organizational and time management skills.
• Superior project management skills and the ability to handle multiple activities simultaneously

The Upcounty Hub has an institutional commitment to the principle of diversity. In that spirit, we welcome applications from all qualified individuals without regard to race, religion, creed, color, gender, sexual orientation, age, disability, or national origin.