Billing Specialist

Red Clay Consulting; Dunwoody (GA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Red Clay Consulting is seeking a Billing & Collections Specialist to connect Finance and Delivery, owning the project invoicing cycle from preparation to timely release. You will drive past-due balances toward collection and become a power user of Kantata and Dynamics 365 Business Central.

The role requires an accounting background and billing experience; hybrid work in Dunwoody, GA, with 2–3 days in office. Strong analytical and communication skills are essential for success.

Qualifications

• Accounting background with degree (Associate's or Bachelor's).
• 2+ years of billing experience, ideally project-based or time & materials.
• Advanced Excel; proficiency in Outlook, Word, and SharePoint.
• Strong attention to detail and accuracy; high work ethic.
• Excellent communication and follow-up skills.
• Organized and autonomous; able to manage multiple priorities.
• Ownership, initiative, and willingness to pitch in.

Responsibilities

• Prepare and release periodic project invoices (time-and-materials, fixed fee, milestone) based on approved data and contract terms.
• Partner with Project Management and Delivery teams; track and communicate pending and outstanding invoices.
• Record invoices, adjustments, and credit memos in Business Central, coordinating with Accounting for timely entry.
• Serve as primary escalation point for past-due invoices; monitor AR aging and follow up with customers.
• Resolve invoice discrepancies and disputes; report collection status to leadership.
• Build and maintain reports on billing, unbilled revenue, and AR aging; verify data across systems.

Skills

Attention to detail

Communication

Organization

Autonomy

Ownership

Education

Associate's or Bachelor's degree

Tools

Excel

Outlook

Word

SharePoint

Kantata

Dynamics 365 Business Central

Power BI

Job description

Billing Specialist / Accountant

Finance Department | Red Clay Consulting (RCC Global, LLC)

Reports To: Assistant Controller, Finance

Position Type: Full-time, Exempt

Schedule: Monday to Friday, 9:00 a.m. to 5:30 p.m.

Location: Dunwoody, GA (Hybrid: 2 to 3 days in office, remaining days remote)

About Red Clay Consulting

Red Clay Consulting is a technology consulting firm for the utilities industry, specializing in Oracle meter-to-cash implementations across the United States and Canada. Our Finance team supports a project-based business, and our people are central to everything we do.

Position Summary

The Billing & Collections Specialist links Finance and Delivery and owns the project invoicing cycle: preparing accurate invoices, releasing them on time, and driving past-due balances to collection. Strong systems skills are essential, as you will become a power user of Kantata and Dynamics 365 Business Central. An accounting background and billing experience are preferred.

Responsibilities

Customer Billing

• Prepare and release periodic project invoices (time-and-materials, fixed fee, milestone) based on approved time and expense data and contract terms, following internal review
• Partner with Project Management and Delivery teams; track and communicate pending and outstanding invoices to Delivery Operations
• Record invoices, adjustments, and credit memos in Business Central, coordinating with Accounting for accurate, timely entry

Collections and Accounts Receivable

• Serve as the primary escalation point for past-due invoices, partnering with project and account management
• Monitor AR aging and follow up regularly with customers
• Resolve invoice discrepancies and disputes
• Report collection status to the Assistant Controller and Delivery leadership

Systems and Process

• Become a power user of Kantata (formerly Mavenlink) and Business Central, with a solid understanding of project setup and data flow
• Build and maintain reports on billing, unbilled revenue, and AR aging
• Verify data accuracy across systems, recommend automation and process improvements, and ensure policy compliance
• Serve as a resource for internal customers on billing and system questions

Additional Finance Support (Backup)

• Accounts Payable: Process vendor invoices and payments, reconcile AP transactions, and maintain vendor files
• Expense Management: Back up Ramp expense review and reimbursements
• General Ledger: Assist with bank, credit card, and prepaid reconciliations, journal entries, and month-end close

Required Qualifications

• Accounting background (Associate's or Bachelor's degree)
• 2+ years of billing experience, ideally project-based or T&M
• Advanced Excel; proficiency in Outlook, Word, and SharePoint
• Strong attention to detail, accuracy, and work ethic
• Excellent communication and follow-up skills
• Organized and autonomous; manages multiple priorities
• Ownership, initiative, and willingness to pitch in

Preferred Qualifications

• Systems savvy; quickly masters new business applications
• Collections or accounts receivable experience
• Dynamics 365 Business Central, Kantata, and Power BI
• Professional services or technology company experience
• GAAP, month-end close, Ramp, and multi-entity operations