Billing Specialist

Miller Mayer, LLP; Denver (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Job summary

Miller Mayer, LLP, an immigration law firm based in Ithaca, New York, seeks a detail-oriented Billing Specialist to support client billing and general accounting operations. The role involves preparing prebills, finalizing invoices, and managing billing records across Salesforce and Accounting Seed.

The ideal candidate has 3+ years in billing or accounting, strong Excel skills, and the ability to handle confidential information with discretion. Collaboration with attorneys and staff is essential.

Qualifications

• Bachelor’s degree preferred; equivalent relevant experience considered.
• Three+ years in billing, accounts payable, bookkeeping, or general accounting.
• Proficiency in Microsoft Excel and accounting software; Salesforce and Accounting Seed a plus.
• Strong attention to detail, organizational ability, and ability to meet deadlines.
• Excellent written and verbal communication; ability to work with attorneys, staff, vendors, and clients.
• Ability to protect confidential information and investigate routine discrepancies.

Responsibilities

• Prepare prebills, review billing details, obtain attorney approval, finalize invoices, and distribute bills.
• Maintain accurate client and matter billing data in Salesforce and Accounting Seed.
• Review cash receipts, credits, adjustments, and balances; coordinate corrections as needed.
• Track retainers, prepaid funds, and trust-related billing activity per firm procedures.
• Respond to client billing inquiries and resolve invoice or payment questions with attorneys.
• Process vendor invoices, check requests, reimbursements, and accounts payable activity.
• Help with bank reconciliations and credit-card reconciliation; research exceptions.
• Support USCIS filing-fee tracking and virtual-card transactions to correct matters.
• Maintain electronic records and prepare billing, collections, and accounting reports.
• Provide additional accounting and administrative support while maintaining confidentiality.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Discretion / confidentiality

Problem solving

Team collaboration

Education

Bachelor's degree in accounting or related field

Tools

Microsoft Excel

Salesforce

Accounting Seed

Accounting software

Job description

Miller Mayer, LLP is seeking a detail-oriented Billing Specialist to support client billing and general accounting operations for our immigration law practice. This position prepares and processes client invoices, maintains accurate matter-level financial records, coordinates with attorneys and staff on billing matters, and assists with accounts payable, reconciliations, and financial reporting. The ideal candidate is comfortable working across accounting and case-management systems and handling confidential financial information with accuracy and discretion.

Key responsibilities include:

• Prepare prebills, review billing details for completeness, coordinate attorney approval, finalize invoices, and distribute bills to clients.
• Maintain accurate client and matter billing information, fee arrangements, invoice records, and supporting documentation in Salesforce and Accounting Seed.
• Review cash receipts, invoice applications, credits, adjustments, and outstanding balances; research discrepancies and coordinate corrections with appropriate personnel.
• Help track client retainers, prepaid funds, trust-related billing activity, and transfers or applications in accordance with firm procedures and attorney direction.
• Respond professionally to client billing inquiries and work with attorneys and administrative staff to resolve questions about invoices or payments.
• Process and code vendor invoices, check requests, reimbursements, and other accounts payable activity; assist with payment tracking and documentation.
• Assist with bank account and firm credit-card reconciliations, including matching transactions and researching exceptions.
• Support the reconciliation and tracking of USCIS filing-fee charges and virtual-card transactions to the correct client matters.
• Maintain organized electronic records; prepare billing, collections, and accounting reports; identify inconsistencies and opportunities to improve workflows.
• Provide additional accounting and administrative support as needed while maintaining strict confidentiality and compliance with firm policies.

About Miller Mayer, LLP

Miller Mayer is an immigration law firm based in Ithaca, New York, in the Finger Lakes region and home of Cornell University. Our attorneys and professional staff serve individuals, families, employers, investors, and organizations across the United States and internationally. We offer a collaborative professional environment, opportunities to learn and develop, and a commitment to responsive client service.

BENEFITS:

• Dental insurance

QUALIFICATIONS:

• Bachelor Degree in accounting, business, or a related field preferred; equivalent relevant experience with Associate Degree considered
• Three or more years of billing, accounts payable, bookkeeping, or general accounting experience preferred; law firm or other professional-services experience is a plus.
• Proficiency in Microsoft Excel and accounting software; experience with Salesforce and Accounting Seed is desirable.
• Strong attention to detail, organizational ability, follow-through, and capacity to manage competing deadlines.
• Excellent written and verbal communication skills and ability to work effectively with attorneys, coworkers, vendors, and clients.
• Ability to exercise sound judgment, protect confidential information, and independently investigate routine discrepancies.