Billing Specialist

Confidential Jobs; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Jobs in Chicago seeks a Contracts & Billing Administrator to support contract documents, billing accuracy, and data management. This role emphasizes organization, process discipline, and cross-functional collaboration to drive efficient operations.

The ideal candidate has 1–2 years of relevant experience, familiarity with VMS and JD Edwards, and strong MS Office skills. You will work with internal teams and external vendors to ensure compliance and timely invoicing.

Qualifications

• 1–2 years of contracts & billing administration experience or equivalent.
• Experience with VMS and JD Edwards is a plus.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage and organize contract documents and records.
• Execute billing processes including data entry and invoicing.
• Analyze contract and billing data and generate reports.
• Collaborate with vendors through VMS to ensure contract administration.
• Communicate with internal teams and external stakeholders on contract matters.

Skills

Organizational skills

Communication

Analytical mindset

Team collaboration

Tools

Navision

JDE (JD Edwards)

Vendor Management System (VMS)

Job description

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Contract Administration:

• Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.

Billing Process Execution:

• Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.

Data Management and Analysis:

• Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports as needed.
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.

Communication and Coordination:

• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.

Process Improvement:

• Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

COMPETENCIES:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work collaboratively in a team environment.
• Analytical mindset with the ability to interpret and analyze contract and billing data.
• Ability to adapt to new processes and technologies.
• Strong problem-solving skills and a proactive approach to addressing challenges.

QUALIFICATIONS & EXPERIENCE:

• 1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
• Proficient in Microsoft Office applications.
• Prior experience in foodservice equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.