Billing & Program Support Admin - Hybrid, Growth & Impact

Children's Home & Aid; United States; Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

401(k) match

Job summary

Brightpoint, formerly known as Children’s Home & Aid, seeks an Administrative Assistant of Billing and Program Support to provide clerical and budget support, handle billing and insurance verification, and maintain accurate participant records.

The role requires strong communication, organization, and data entry skills, with a hybrid schedule offering 1–2 days in the Champaign office and some remote work options.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Minimum of three years related experience.
• Excellent verbal and written communication skills.
• Strong organizational skills with ability to prioritize, manage multiple projects and meet deadlines.
• Intermediate computer skills including Microsoft Office and Outlook; learn program systems within 90 days.

Responsibilities

• Provide clerical and budget support to program directors, managers and supervisors.
• Gather information for billing and insurance verification and enter data into online systems.
• Prepare purchase orders and invoices and coordinate payments with vendors.
• Prepare reports for funders and internal use, including program activity and utilization.
• Enter staff, program and funder data into systems and maintain participant tracking sheets.
• Maintain participant and program files, ensuring timely filing and confidentiality.
• Answer calls, direct inquiries, take messages, and provide program information to callers.
• Order office and program supplies and maintain stocking of files and forms.
• Coordinate meetings and travel, including invitations, room setup and minutes.
• Assist with facility maintenance coordination and review general ledger variances as needed.
• May create social media posts, newsletters or flyers with supervisor guidance.

Skills

Verbal communication

Written communication

Organization

Prioritization

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Microsoft Office

Outlook

Web-based systems

Job description

Brightpoint, formerly known as Children’s Home & Aid, seeks an Administrative Assistant of Billing and Program Support to provide clerical and budget support, handle billing and insurance verification, and maintain accurate participant records.

The role requires strong communication, organization, and data entry skills, with a hybrid schedule offering 1–2 days in the Champaign office and some remote work options.