Administrative Assistant — Hybrid Support & Growth

Brightpoint; United States; Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

PTO 3+ weeks first year

11 paid holidays

401(k) with match

PSLF eligibility

Job summary

Brightpoint, a long‑standing human services nonprofit, seeks a dedicated candidate for a hybrid clerical role in Champaign. You will provide administrative and budgeting support, assist with billing and invoice processing, and prepare various reports for funders and program leadership.

The role is full-time with a hybrid schedule (1–2 days in office). Salary is hourly and ranges from $23.18 to $25.00, with benefits including health/dental/vision, PTO, holidays, and a 401(k) match.

Qualifications

• High school diploma or equivalent is required, some college coursework preferred.
• Minimum of three years related experience required.
• Demonstrates excellent verbal and written communication skills.
• Demonstrates organizational skills including setting priorities and meeting deadlines.
• Develops competency with web-based systems within 90 days.

Responsibilities

• Provide clerical and budget support to program directors and managers.
• Gather information for program billing and insurance verification; enter data in online systems.
• Prepare purchase orders, invoices, and work with vendors on payments; track payments.
• Prepare reports for internal and external use, including funders and budget reports.
• Enter data into participant tracking systems and maintain files and records.
• Answer and route phone calls; provide information to callers and participants.
• Order office supplies and maintain stocked forms.
• Maintain confidential information related to participants and staff.
• Coordinate meetings, events, and trainings; track minutes and follow-up emails.
• Assist with travel arrangements and subcontracts documentation.
• Oversee facility maintenance tasks and reconcile petty cash.

Skills

Verbal and written communication

Prioritization

Deadline management

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Job description

Brightpoint, a long‑standing human services nonprofit, seeks a dedicated candidate for a hybrid clerical role in Champaign. You will provide administrative and budgeting support, assist with billing and invoice processing, and prepare various reports for funders and program leadership.

The role is full-time with a hybrid schedule (1–2 days in office). Salary is hourly and ranges from $23.18 to $25.00, with benefits including health/dental/vision, PTO, holidays, and a 401(k) match.