Billing Operations Specialist

Siemens Healthineers AG; United States; On-site; USD 58,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan.

Life insurance

Long-term and short-term disability

Paid parking/public transportation

Paid time off

Paid sick and safe time

Job summary

Siemens Healthineers is seeking a Billing Specialist to manage capital billing and invoice processing in SAP/Unity within a healthcare environment. You will review contracts, validate billing data, coordinate with Order Management, Contracts, Sales, and IT, and ensure timely invoicing across monthly, quarterly, and year-end cycles.

Strong Excel skills and ERP experience are essential; collaboration across cross-functional teams is required.

Qualifications

• Associate degree or college diploma in Accounting, Finance, Business Administration or a related field, or an equivalent combination of education and relevant work experience.
• At least 2 years of experience in billing, invoicing, accounts receivable or related financial operations.
• Experience using an ERP system to process customer invoices and review order or contract information.
• Proficiency in Microsoft Excel, including filtering, sorting, lookups and PivotTables, and comfort reviewing and reconciling billing data.
• Strong attention to detail and ability to identify discrepancies in invoice amounts, billing schedules and customer information.
• Ability to manage recurring deadlines, prioritize multiple tasks and follow issues through to resolution.
• Clear written and verbal communication skills and ability to work effectively with cross-functional teams.
• Ability to learn new systems and procedures and work independently within established billing controls.

Responsibilities

• Process capital down payment and periodic invoices according to customer agreements, billing plans and approved billing requirements.
• Prepare and process CTSI and AOS clinical services invoices in SAP and Unity, including recurring monthly billing and manual invoicing where required.
• Review contracts, billing schedules and supporting documents to confirm invoice amounts, dates, customer information and applicable purchase order requirements before billing.
• Review billing due lists and assigned billing reports; investigate unbilled items, billing blocks, missing information and discrepancies, and coordinate resolution with the responsible teams.
• Validate invoice amounts and billing information across SAP, Unity and customer agreements; work with business owners to correct discrepancies.
• Send invoices to the appropriate customer contacts and submit invoices through customer portals when required, retaining supporting records.
• Investigate billing inquiries and support invoice corrections, cancellations and rebilling in accordance with approved procedures and required authorization.
• Partner with Order Management, Contracts, Sales, Clinical Services, Collections, Accounting and IT to resolve billing issues and support accurate customer invoicing.
• Maintain recurring billing reports and exception records, follow up on outstanding actions, and esc alate issues that could delay invoicing.
• Complete assigned billing activities within monthly, quarterly and fiscal year-end deadlines.
• Document billing procedures and provide backup support for other capital billing activities after training.
• Participate in process improvements and system testing related to billing accuracy, automation and efficiency.

Skills

Attention to detail

Cross-functional collaboration

Communication

Time management

Independence

Education

Associate degree in Accounting/Finance

Tools

SAP

Unity

Salesforce

Coupa

Excel

Job description

Siemens Healthineers is seeking a Billing Specialist to manage capital billing and invoice processing in SAP/Unity within a healthcare environment. You will review contracts, validate billing data, coordinate with Order Management, Contracts, Sales, and IT, and ensure timely invoicing across monthly, quarterly, and year-end cycles.

Strong Excel skills and ERP experience are essential; collaboration across cross-functional teams is required.