BILLING OPERATIONS COORDINATOR

The Carroll Center for the Blind; Newton (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading non-profit organization based in Newton is seeking a detail-oriented Billing Operations Coordinator to manage and streamline billing processes vital to their mission. This entry-level position offers the opportunity to contribute significantly while receiving comprehensive training. Ideal candidates will possess strong organizational, interpersonal, and customer service skills, with a willingness to learn about billing operations. Join a team dedicated to making impactful changes for individuals with vision loss.

Benefits

Sign on Bonus

Supportive learning environment

Qualifications

• 2 years of office administration or bookkeeping experience required.
• Experience in accounts receivable processing is beneficial.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Coordinate the billing operations for all client services.
• Maintain communication to verify client service rendering and invoicing.
• Review accounts receivable and follow up on overdue payments.

Skills

Interpersonal Skills

Customer Service

Organizational Skills

Detail-Oriented

Troubleshooting

Education

2 years’ experience in a professional work environment

Tools

Microsoft Office

Excel

Word

Microsoft GP or Business Central

Job description

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[20 hours, In-Person, $250 Sign on Bonus!]

About Us

Each year, the Carroll Center for the Blind helps nearly 1,300 blind or visually impaired children, adults and senior citizens gain the skills they need to live active and fulfilling lives. Our Newton campus houses our rehabilitation program, computer training classes, low vision store, and administrative offices. A large portion of our programs are services conducted in public schools, clients’ homes, and their communities.

Who We Seek

A Billing Operations Coordinator who is organized, detail-oriented, and driven by purpose. This is your chance to play a key role in ensuring accurate and timely billing processes that directly support our mission of creating life-changing opportunities for individuals with vision loss. If you have two years of office administration or bookkeeping experience and are eager to dive into the world of billing—we’ll teach you everything you need to succeed.

Why You Will Love This Role

• The impact of contributing to our mission
• Be a part of a supportive learning environment and caring culture
  
  

Position Summary

As the Billing Operations Coordinator, you’ll be the critical link between the finance team and department leaders, ensuring seamless billing processes and timely invoicing. Reporting to the Chief Financial Officer (CFO), you will manage everything from converting Purchase Orders (POs) into sales orders, to processing accounts receivable. You will also work hand-in-hand with our Development team to process deposits from generous donors and liaise with external funding agencies to ensure smooth transactions.

Responsibilities

• Coordinate the billing operations for all Carroll Center client services.
• Serve as a liaison between finance and department leaders to ensure mutual understanding of all billing related matters.
• Communicate with the Carroll Center team to verify that client services are rendered and generate invoices and process PO’s.
• Assist with the preparation of monthly invoices and related documentation for clients serviced by The Carroll Center as required by Massachusetts state agencies, out-of-state agencies, U.S. Government agencies, public/private school districts, and private parties.
• Maintain files for and track billings of individual client authorization orders from local, state, and federal agencies.
• Access the Center’s bank account daily to determine if payments have been electronically remitted.
• Review the aging of accounts receivable and contact overdue accounts to determine reason for non-payment. Follow up on missing information so the invoice can be paid.
• Check internal mail daily for receivables payments and prepare bank deposits consisting of receivables and deposits from donors.
• Bring cash deposits to the bank and process credit card receipts as needed.
  
  

Qualifications

• 2 years’ experience working in a professional work environment required.
• Accounts Receivable processing in a computerized environment, and managing a database is a plus.
• Possess strong interpersonal, customer service, verbal/written, and organizational skills required
• Proficient skills using Microsoft Office desktop applications, Excel and Word required, experience in Microsoft GP or Business Central is a plus.
• Ability to troubleshoot, be detail oriented and work independently essential.
• Demonstrated ability to manage a variety of activities simultaneously and thrive in a fast paced environment is a must.
  
  

How To Apply

If you are interested in applying for this position, please complete the application form (linked below). Should you have a disability or special need that requires accommodation, please email [e-mail] and we will be happy to assist you.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

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