Billing Manager

MRA Recruiting Services; Waukesha (WI); On-site; USD 95,000 - 105,000; Full time

Job summary

MRA Recruiting Services is seeking a detail-oriented Billing Manager in the Waukesha area to ensure accurate, timely invoicing and reconcile payments. You’ll review documentation, generate invoices, and support audits while collaborating with customers and internal teams.

This role requires 3–5 years in billing or related fields, strong Excel skills, and excellent organization and communication. If you thrive in a fast-paced setting where accuracy matters, this could be a meaningful contribution

Qualifications

• 3-5 years of billing, accounting, customer service, or administrative support experience.
• Strong attention to detail and a commitment to accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, especially Excel, and business software systems.
• Collaborative mindset and willingness to support the broader team.

Responsibilities

• Review supporting documentation to ensure billing accuracy.
• Generate and process customer invoices in a timely manner.
• Reconcile payments, account balances, and billing records.
• Research and resolve billing discrepancies with customers and internal departments.
• Monitor outstanding receivables and assist with collection follow-up as directed.
• Maintain accurate billing records and supporting documentation.
• Prepare reports and documentation for month-end and audit activities.
• Process customer orders, quotations, and related administrative paperwork.
• Provide administrative support across multiple business functions.
• Cross-train to provide operational support as business needs require.

Skills

Billing experience

Attention to detail

Organizational skills

Communication skills

Problem-solving

Time management

Excel proficiency

Team collaboration

Job description

An MRA Member is looking for...
Billing Manager

Compensation: $95k-$105k annually

Location: Waukesha Area

Make an Impact

We're looking for a detail-oriented Billing Manager to help ensure accurate, timely billing while delivering outstanding service to both customers and internal teams. If you enjoy solving problems, keeping organized, and working in a fast-paced environment where accuracy matters, this role offers an opportunity to make a meaningful contribution every day.

What You'll Do

• Review supporting documentation to ensure billing accuracy


• Generate and process customer invoices in a timely manner


• Reconcile payments, account balances, and billing records


• Research and resolve billing discrepancies with customers and internal departments


• Monitor outstanding receivables and assist with collection follow-up as directed


• Maintain accurate billing records and supporting documentation


• Prepare reports and documentation for month-end and audit activities


• Process customer orders, quotations, and related administrative paperwork


• Provide administrative support across multiple business functions


• Cross-train to provide operational support as business needs require

What We're Looking For

• 3-5 years of experience in billing, accounting, customer service, or administrative support


• Strong attention to detail and a commitment to accuracy


• Excellent organizational, communication, and problem-solving skills


• Ability to manage multiple priorities and meet deadlines


• Proficiency with Microsoft Office, especially Excel, and business software systems


• A collaborative mindset and willingness to support the broader team

Why You'll Succeed

• You enjoy identifying and resolving problems


• You communicate professionally with customers and coworkers


• You take ownership of your work and follow through


• You thrive in a fast-paced environment without sacrificing quality


• You continuously look for ways to improve processes and efficiency

Working Environment

• Primarily office-based with occasional exposure to operational or industrial environments


• Schedule flexibility may occasionally be required based on business needs


• Occasional travel between company locations may be required

Physical Requirements

This position requires extended periods of sitting with occasional standing, walking, bending, reaching, and lifting up to 50 pounds. Candidates must be able to analyze information, make sound decisions, communicate effectively, and maintain attention to detail in a fast-paced environment.

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.