Billing Manager

Vaco; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is searching for a detail-oriented Accounts Receivable / Billing Manager to join their finance team. This role involves managing the entire accounts receivable cycle, ensuring accurate invoicing, and maintaining compliance with company policies. The ideal candidate will have proficiency in NetSuite, enabling them to streamline operations and produce essential financial reports. With leadership responsibilities, this position offers a collaborative environment where you can make a significant impact on the financial health of the organization. If you're ready to take on a pivotal role in a dynamic team, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in accounts receivable and billing management.
• Strong understanding of financial controls and compliance requirements.

Responsibilities

• Oversee daily AR activities including invoicing, payments, and collections.
• Utilize NetSuite for managing AR transactions and generating reports.

Skills

Accounts Receivable Management

Billing Process Management

NetSuite Proficiency

Financial Reporting

Team Leadership

Education

Bachelor's Degree in Finance or Accounting

Relevant Certifications (e.g., CPA)

Tools

NetSuite

Job description

Job Description:

We are seeking a detail-oriented and experienced Accounts Receivable / Billing Manager to join our finance team. The ideal candidate will be responsible for managing the entire accounts receivable cycle, overseeing the billing process, and ensuring accurate and timely invoicing for our clients. Proficiency in NetSuite is required to streamline operations, manage accounts, and produce financial reports. The role involves leadership responsibilities, collaboration with cross-functional teams, and ensuring compliance with company policies.

Key Responsibilities:

1. Accounts Receivable Management:
   • Oversee daily AR activities, including invoicing, payments, collections, and account reconciliations.
   • Monitor and manage aging reports, ensuring timely follow-up with clients on overdue accounts.
   • Review and resolve billing discrepancies or payment issues with customers.
   • Maintain accurate customer records, ensuring proper documentation for all transactions.
2. Billing Process:
   • Manage the accurate and timely issuance of invoices for goods/services rendered according to contractual agreements.
   • Develop and implement billing procedures, ensuring compliance with company policies and industry standards.
   • Coordinate with sales, customer service, and project management teams to ensure accurate billing based on customer contracts and project milestones.
3. NetSuite Expertise:
   • Utilize NetSuite to manage AR transactions, generate reports, and ensure proper integration with other financial systems.
   • Maintain the integrity of the AR module in NetSuite by regularly updating customer data and ensuring proper coding and classification of transactions.
   • Prepare monthly, quarterly, and annual reports on accounts receivable, highlighting key metrics and aging data.
   • Collaborate with the finance team to ensure accurate month-end and year-end close processes related to AR.
4. Team Leadership & Collaboration:
   • Supervise and mentor accounts receivable and billing staff, providing guidance and training as needed.
   • Collaborate with internal teams to ensure smooth and accurate processing of transactions.
   • Assist with internal and external audits, providing necessary documentation and explanations of AR and billing processes.
5. Compliance & Reporting:
   • Ensure adherence to financial controls, company policies, and regulatory requirements.
   • Support management with ad hoc financial reports and analysis related to accounts receivable and billing.
   • Monitor cash flow and support efforts to improve working capital and reduce days sales outstanding (DSO).

Vaco by Highspring values diversity and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.