Billing Manager

The Reynolds Company; Houston (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

The Reynolds Company is seeking an experienced Billing Manager to lead the team supporting the complex billing needs of our growing projects business in Houston. You will drive accuracy, timeliness, and accountability across milestone billing, deposits, retainage, and change orders while partnering with PMs, Sales, Credit, and Finance.

You will build a strong, scalable billing organization, improve processes, and ensure clear communication of billing requirements to customers and internal teams.

Qualifications

• 5+ years in billing, accounting, project administration/operations or related field.
• Leadership or supervisory experience required.
• Understanding of PO, invoicing, payment terms, O/E processes.
• Strong organizational and problem-solving skills with attention to detail.

Responsibilities

• Lead, coach, and develop the project billing team.
• Manage complex project billing: milestones, progress, deposits, retainage, change orders.
• Collaborate with PMs and Sales early in projects on billing requirements.
• Ensure invoices are accurate and submitted on time; resolve disputes.

Skills

Leadership

Communication

Organization

Problem-solving

Education

Bachelor’s degree in Accounting/Finance/Business Admin

Tools

ERP systems

Microsoft Excel

Job description

Billing ManagerThe OpportunityThe Reynolds Company is looking for an experienced Billing Manager to lead the team supporting the complex billing needs of our growing projects business.This is more than a traditional billing role. Our project teams support large, complex industrial and mission-critical projects involving multiple customers, manufacturers, contractors, and project requirements. We’re looking for a leader who can bring structure, consistency, and accountability to the billing process while building a team that can support our continued growth.The Billing Manager will work closely with Project Management, Sales, Finance, Credit, Operations, and our customers to make sure billing requirements are understood early, invoices are accurate and on time, and issues are resolved quickly.What You’ll DoLead, coach, and develop the team responsible for project billing.Manage complex project billing requirements, including milestone and progress billing, partial shipments, deposits, stored materials, retainage, change orders, freight, taxes, and customer-specific requirements.Partner with Project Managers and Sales early in the project lifecycle to understand customer purchase orders, billing requirements, and potential challenges.Ensure invoices are accurate, properly documented, and submitted on time.Work with Credit and Accounts Receivable to resolve billing disputes, rejected invoices, and other issues that may delay payment.Provide visibility into unbilled revenue, billing holds, outstanding documentation, and other issues affecting cash flow.Develop consistent processes and best practices across our project business units.Identify opportunities to improve efficiency through better processes, technology, and automation.Build strong working relationships across the organization and with our customers.What We’re Looking For5+ years of experience in billing, accounting, project administration, project operations, or a related fieldPrevious leadership or supervisory experienceStrong understanding of purchase orders, invoicing, payment terms, and accounts receivable processesStrong organizational and problem-solving skills with exceptional attention to detailAbility to manage multiple priorities in a fast-paced, growing environmentStrong communication skills and the ability to work effectively across multiple teamsExperience with ERP systems and Microsoft Office, particularly ExcelPreferredBachelor’s degree in Accounting, Finance, Business Administration, or a related fieldExperience supporting complex projects, construction, industrial or electrical distribution, EPCs, or engineered equipmentWhat Success Looks LikeSuccess in this role means building a strong, accountable billing team and creating processes that can scale with our business. You’ll help us improve billing accuracy, reduce delays and disputes, provide better visibility into project billing, and strengthen coordination across the organization.Most of all, you’ll directly support our customers, improve cash flow, and help The Reynolds Company keep growing its project businesses.EEO/AA/M/F/Vet/Disability EmployerThe above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.