Billing Manager

Mcnaughton Mckay Group; Houston (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

The Reynolds Company is seeking a Billing Manager in Houston to lead the project billing team, ensuring accuracy and on-time invoicing for complex industrial projects.

You'll partner across Project Management, Sales, Finance, Credit, Operations, and customers to build scalable processes, improve cash flow, and resolve disputes, while driving consistency and accountability in the billing function.

Qualifications

• 5+ years of experience in billing, accounting, project administration, project operations, or a related field.
• Previous leadership or supervisory experience.
• Strong understanding of purchase orders, invoicing, payment terms, and accounts receivable processes.
• Strong organizational and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced, growing environment.
• Strong communication skills and the ability to work effectively across multiple teams.
• Experience with ERP systems and Microsoft Office, particularly Excel.

Responsibilities

• Lead, coach, and develop the team responsible for project billing.
• Manage complex project billing requirements, including milestone and progress billing, partial shipments, deposits, stored materials, retainage, change orders, freight, taxes, and customer-specific requirements.
• Partner with Project Managers and Sales early in the project lifecycle to understand customer purchase orders, billing requirements, and potential challenges.
• Ensure invoices are accurate, properly documented, and submitted on time.
• Work with Credit and Accounts Receivable to resolve billing disputes, rejected invoices, and other issues that may delay payment.
• Provide visibility into unbilled revenue, billing holds, outstanding documentation, and other issues affecting cash flow.
• Develop consistent processes and best practices across our project business units.
• Identify opportunities to improve efficiency through better processes, technology, and automation.
• Build strong working relationships across the organization and with our customers.

Skills

ERP systems

Microsoft Excel

Leadership

Communication

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Office

Excel

Job description

Job Details: Job Location: Houston TX - 10502 Greens Crossing Blvd. Houston, TX - Houston, TX 77038, Position Type: Full Time, Billing Manager

The Opportunity

The Reynolds Company is looking for an experienced Billing Manager to lead the team supporting the complex billing needs of our growing projects business.

This is more than a traditional billing role. Our project teams support large, complex industrial and mission-critical projects involving multiple customers, manufacturers, contractors, and project requirements. We’re looking for a leader who can bring structure, consistency, and accountability to the billing process while building a team that can support our continued growth.

The Billing Manager will work closely with Project Management, Sales, Finance, Credit, Operations, and our customers to make sure billing requirements are understood early, invoices are accurate and on time, and issues are resolved quickly.

What You’ll Do

• Lead, coach, and develop the team responsible for project billing.


• Manage complex project billing requirements, including milestone and progress billing, partial shipments, deposits, stored materials, retainage, change orders, freight, taxes, and customer-specific requirements.


• Partner with Project Managers and Sales early in the project lifecycle to understand customer purchase orders, billing requirements, and potential challenges.


• Ensure invoices are accurate, properly documented, and submitted on time.


• Work with Credit and Accounts Receivable to resolve billing disputes, rejected invoices, and other issues that may delay payment.


• Provide visibility into unbilled revenue, billing holds, outstanding documentation, and other issues affecting cash flow.


• Develop consistent processes and best practices across our project business units.


• Identify opportunities to improve efficiency through better processes, technology, and automation.


• Build strong working relationships across the organization and with our customers.

What We’re Looking For

• 5+ years of experience in billing, accounting, project administration, project operations, or a related field


• Previous leadership or supervisory experience


• Strong understanding of purchase orders, invoicing, payment terms, and accounts receivable processes


• Strong organizational and problem-solving skills with exceptional attention to detail


• Ability to manage multiple priorities in a fast-paced, growing environment


• Strong communication skills and the ability to work effectively across multiple teams


• Experience with ERP systems and Microsoft Office, particularly Excel

Preferred

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field


• Experience supporting complex projects, construction, industrial or electrical distribution, EPCs, or engineered equipment

What Success Looks Like

Success in this role means building a strong, accountable billing team and creating processes that can scale with our business. You’ll help us improve billing accuracy, reduce delays and disputes, provide better visibility into project billing, and strengthen coordination across the organization.

Most of all, you’ll directly support our customers, improve cash flow, and help The Reynolds Company keep growing its project businesses.

EEO/AA/M/F/Vet/Disability Employer

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.