Billing-Focused Administrative Assistant

Penhall Company and Penhall Technologies; Austin (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Penhall Company in Austin, TX is hiring an Administrative Assistant to join our local team. You will provide day-to-day administrative support with a strong emphasis on billing and related documentation, helping keep the branch running smoothly.

The ideal candidate will handle numbers and deadlines, manage multiple priorities, and work both independently and as part of a collaborative team to ensure accurate records, timely COIs, payroll tasks, and efficient office operations.

Qualifications

• Previous administrative or office experience.
• Billing experience is strongly preferred.
• Understanding of the COI request process.
• Experience with certified payroll is a plus.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Comfortable working independently while also being part of a team.
• Strong communication and follow-up skills.
• Proficiency with Microsoft Office and general computer applications.
• Construction or specialty contractor experience is a plus.

Responsibilities

• Provide day-to-day administrative support to the Austin branch.
• Assist with billing and invoice-related activities.
• Prepare, organize, and maintain office and project documentation.
• Assist with Certificates of Insurance (COIs) and understand the process for requesting and obtaining them.
• Enter and maintain information accurately in company systems.
• Assist with payroll-related administrative tasks and documentation.
• Support certified payroll entries when needed.
• Communicate with internal teams, customers, vendors, and other contacts.
• Maintain accurate records and ensure paperwork is completed in a timely manner.
• Help with general office coordination and other administrative duties as needed.

Skills

Billing experience

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Penhall Company in Austin, TX is hiring an Administrative Assistant to join our local team. You will provide day-to-day administrative support with a strong emphasis on billing and related documentation, helping keep the branch running smoothly.

The ideal candidate will handle numbers and deadlines, manage multiple priorities, and work both independently and as part of a collaborative team to ensure accurate records, timely COIs, payroll tasks, and efficient office operations.