Billing Coordinator (Law Firm Experince)

SourcePro Search, LLC; Newark (NJ); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work schedule

Heavily subsidized health insurance

Firm-paid HSA contributions

Dental and vision insurance (employee)

Life Insurance & Long-Term Disability

Employee Assistance Program (EAP)

401(k) – Traditional & Roth from day 1

Flexible Spending & Dependent Care

Job summary

SourcePro Search, LLC is seeking a Billing Coordinator for a prestigious law firm with nationwide offices. The role features a hybrid schedule and requires 2–3 years of law firm billing or accounting experience, with proficiency in 3E preferred.

You will edit pre-bills, apply retainer funds, handle high-volume billing, and generate monthly reports, using TyMetrix, CounselLink, Tracker, and Datacert. Excellent organization, discretion, and communication with attorneys and clients are essential.

Qualifications

• 2–3 years of billing or accounting experience in a law firm.
• Proficiency in Microsoft Office; familiarity with 3E preferred.
• Strong organizational skills and ability to handle high-volume billing.
• Excellent communication with attorneys, staff, and clients.
• Experience with electronic billing systems (TyMetrix, CounselLink, Tracker, Datacert).

Responsibilities

• Review and edit pre-bills in response to attorney and secretary requests.
• Apply retainer funds and process write-offs in compliance with firm policy.
• Handle high-volume, complex billing including split-party billing, multiple discounts, and electronic billing.
• Research and resolve billing issues and respond to attorney/client inquiries.
• Review billing documentation for accuracy and finalize client invoices.
• Generate and distribute monthly billing reports.
• Utilize billing platforms such as TyMetrix, CounselLink, Tracker, and Datacert.
• Maintain strict confidentiality in handling firm and client matters.
• Assist with special projects and provide support on legal or financial inquiries as needed.

Skills

Billing experience

Attention to detail

Communication

Law firm experience

Tools

3E

TyMetrix

CounselLink

Tracker

Datacert

Microsoft Office

Job description

We are conducting a search for a Billing Coordinator to join a prestigious law firm. This opportunity is open across any of the firm’s nationwide offices and offers a hybrid work schedule. The ideal candidate will have 2–3 years of law firm billing or accounting experience, strong attention to detail, and proficiency with 3E (preferred).

This role is an excellent chance to join a leading firm known for its supportive culture, top-tier benefits, and career development opportunities.

What You’ll Do

• Review and edit pre-bills in response to attorney and secretary requests.

• Apply retainer funds and process write-offs in compliance with firm policy.

• Handle high-volume, complex billing including split-party billing, multiple discounts, and electronic billing.

• Research and resolve billing issues and respond to attorney/client inquiries.

• Review billing documentation for accuracy and finalize client invoices.

• Generate and distribute monthly billing reports.

• Utilize billing platforms such as TyMetrix, CounselLink, Tracker, and Datacert.

• Maintain strict confidentiality in handling firm and client matters.

• Assist with special projects and provide support on legal or financial inquiries as needed.

What You’ll Bring

• 2–3 years of billing or accounting experience in a law firm required.

• Proficiency in Microsoft Office and familiarity with 3E preferred.

• Strong organizational skills and ability to handle high-volume billing.

• Excellent communication skills with attorneys, staff, and clients.

• Experience with electronic billing systems (TyMetrix, CounselLink, Tracker, Datacert).

• High level of accuracy, discretion, and professionalism.

What You’ll Get

• Hybrid work flexibility.

• Heavily subsidized health insurance premiums.

• Firm-paid HSA contributions ($600–$1,200 annually).

• 100% firm-paid dental and vision insurance (employee only) + affordable dependent coverage.

• Life Insurance & Long-Term Disability Insurance fully covered by firm.

• Employee Assistance Program (EAP).

• 401(k) – Traditional & Roth options from day one with discretionary firm match.

• Additional tax-advantaged options: Flexible Spending & Dependent Care Accounts.